Admin Assistant

Lycée Français Charles de Gaulle recruits:

Experienced Admin Assistant – Secretariat British Section/Exams Office – part-time permanent position

Position to be filled:

4th November 2019 - at the Lycée Français Charles de Gaulle, South Kensington, London. 20 hours over 5 days over 40 weeks. Timetable to be established by the Head of British Section.

The Lycée Français Charles de Gaulle wishes to recruit for an experienced Assistant/Administrator with at least three years’ experience to support the Exams Officer and the Head of Centre of the British Section.

Job Description:

• Position under the joint authority of the Head of British Section and the Examination Officer
• Be the first point of contact for all calls and emails to the British section from Parents, teachers and various other parties. Coordinate the Head of the British Section diary.
• Manage all daily secretarial duties as required (overtime, professional development, outings, students’ references and school certificates, copies of Access Arrangement evidence, minutes of meetings, etc.)
• Manage key messages via our MIS (Pronote) and various teachers’ requests for room bookings, trips messages, etc, liaising with the French section counterparts.
• Manage and update yearly the subject brochures for the British Section GCSEs and A Levels.
• Manage the students’ Work Experience process.
• Support the Exam officer (sending off scripts to Exam boards, manage Results login access for students, assist with collection/delivery of Examination certificates to current and old students, assist with Mock/End of Year Exams and distribution of Results, occasional invigilation duties during exams, assist the Head of the British Section on Results’ Day and organise priority reviews of marking for A Levels, etc.

Profile:

• Fluent in English with a very good command of French, you will have very good oral and written communication skills in both languages.
• Proven Experience as Administrator/Secretary in a British secondary school environment.
• Experience with British exams and Exam boards would be an advantage.
• Very good interpersonal skills and excellent communication skills at all levels.
• Excellent computer skills (Office and Google tools) and ability to learn new software quickly (MIS Exam system).
• You have an excellent eye for details with excellent methodology/organisational skills.
• You are reliable and pro-active, capable of working efficiently, independently and as part of a team, with a great sense of customer service.
• Patient and flexible, you can work well under pressure and to very tight deadlines.
• You have the ability to adapt to emergency situations and temporary workloads (school cycles).

Gross annual salary: £14,692.35 (includes a monthly travel allowance)
Employer’s contribution to private pension: 15%
Benefits: Free tuition fees for employees’ children (subject to conditions)

Please complete the application form, which can be found and downloaded via this link, and return it to sschurer@lyceefrancais.org.uk by Sunday 13th October 2019 (Midnight official closing time).

Important: Only Shortlisted applicants will be contacted for an interview  and tests taking place on 15th and 16th October.

The Lycée is committed to safeguarding and promoting the welfare of children and young people and expects all its staff and volunteers to share this commitment. All post holders are subject to satisfactory enhanced DBS (Disclosure and Barring Service) check. (This procedure is undertaken by the Lycée).

Additionally, anyone who has resided outside the UK will be asked to provide a criminal record from their country of residence.