Admin Assistant

Are you a conscientious and hard-working individual?  Do you work with a high level of professionalism in everything that you do?  Are you keen to join a highly successful and inspirational academy? 

High Halstow Primary Academy has an exciting opportunity to appoint an Admin Assistant to join us for the new academic year starting in September 2019.  Our successful candidate will be the first point of contact for many members of the school and external stakeholders.  Applicants should be professional, personable and committed to providing an excellent service on behalf of the school and wider Trust, and above all else our appointed candidate will have a positive work ethic and can-do attitude.  If you're as excited by this opportunity as we are, we'd love to hear from you!  

Key duties:  This is a very busy role and duties will vary day-to-day, but our successful candidate will ultimately be responsible for; 

• Present a professional, welcoming service, greeting all visitors and High Halstow Primary Academy staff
• Ensure the reception area is manned at all times
• Maintain security by issuing visitors’ badges
• Answer, screen and forward incoming telephone calls answering queries where possible and redirecting appropriately
• Take delivery of incoming mail and distribute to relevant members of staff/pigeon holes in a timely manner
• Sort and attach appropriate postage to outgoing mail and prepare for collection by Royal Mail
• Book meeting rooms 
• Liaise effectively with all site staff including cleaning and catering personnel to ensure the academy offices and common areas of the school building are maintained to a high standard
• Assist the office team with various administrative duties including photocopying, scanning, shredding and filing, and distribution of correspondence and marketing mailshots
• Ensure that there is adequate stock of academy information in reception including newsletters and prospectuses
• Monitor office supplies and place orders where necessary
• Update the academy website including newsletters and announcements

Person specification:

• Excellent organisational and planning skills with outstanding attention to detail
• Demonstrate a high level of initiative
• Computer literacy in usual office applications
• Ability to work on own initiative
• Committed and enthusiastic
• Excellent attendance and time-keeping record

Diversity at our core:  As a Trust we are passionate about diversity and recognise that as individuals we all bring something unique to the role regardless of age, gender, race, beliefs or disabilities which is why we treat all of our people equally, without compromise.

The academy is committed to safeguarding children and successful candidates will be subject to an Enhanced DBS check.  Our commitment to safeguarding is underpinned by robust processes and checks which are in place across the Trust.