Administration Apprentice

Job Title: Administration Apprentice

Salary: £7.55 per hour

Working Hours: Monday to Friday, Term Time Only 8:30am – 4:30pm

Contract Type: Fixed Term (Apprenticeship)

Location: Fordham

Are you looking to begin a rewarding career in administration while making a positive impact in the education sector? In Toto Ed is seeking a dedicated and enthusiastic Level 3 Business Administration Apprentice to join our team and support the day-to-day operations of our growing alternative education provision in Fordham, Cambridge.

This is an excellent opportunity to gain hands-on experience in a supportive environment, while working towards a nationally recognised qualification.

Main Duties

·        Work alongside our Senior Leadership Team and teaching staff to support the smooth running of the school.

·        Acting as the first point of contact at reception, welcoming visitors and responding to enquiries professionally.

·        Supporting communication between staff, students, parents, and external agencies.

·        Assisting with the maintenance of accurate student records in line with GDPR.

·        Supporting the admissions process and managing related administrative tasks.

·        Monitoring and reporting student attendance and assisting with absence tracking.

·        Assisting with safeguarding procedures, including visitor sign-in and checks.

·        Managing and updating the school’s social media accounts (with guidance).

·        Supporting preparation for reprographics, exams, and school events.

·        Assisting with virtual learning systems and online platforms.

·        Contributing to health and safety procedures and maintaining compliance documentation.

·        Complete a Level 3 Business Administration Qualification.

A full list of duties can be found in the job description

About You:

Essential:

·        A genuine interest in working in an office environment and with young people.

·        Strong attention to detail and a willingness to take initiative.

·        Communicate effectively and professionally in person, by phone and via email.

·        Reliable, enthusiastic, and eager to learn.

·        Familiarity with Microsoft Office.

·        Ability to manage time effectively and balance work and study commitments.

To be eligible for government-funded apprenticeship training, applicants must meet the following criteria:

• Be aged 16 or over
• Not be in full-time education
• Have a minimum of a grade 4/C in GCSE Math and English
• Not have undertaken any qualification similar to a Level 3 in Business Administration at the same or higher level
• Have the right to live and work in the UK
• Have lived in the UK for at least the past three years

Desirable:

·        Previous experience in an office role (e.g., through school, internship, or part-time working)

·        Familiarity with Management Information Systems (MIS).

·        Basic understanding of Safeguarding and Health and Safety requirements in educational settings.

What We Offer

• Unlimited access to an award-winning CPD platform.
• Fully funded enhanced DBS check.
• Extensive professional development opportunities.
• Cycle to work scheme.
• Free onsite parking.
• Health Assured Employee Assistance Programme – includes 24/7 counselling, mental health support, and wellness resources.
• Access to the “My Healthy Advantage” app – wellness plans, retail discounts, rewards, and more.
• 100% attendance bonus (per academic year).
• Employee recognition and long service awards.
• Casual dress code.
• Company pension scheme.
• Free Specsavers eye tests.
• Laptop or MacBook provided for work use.
• Free tea and coffee.
• “Refer a Friend” bonus scheme.

To learn more, view our recruitment pack here:

In Toto Ed Recruitment Pack

Our Commitment to Safeguarding:

In Toto Ed are committed to safeguarding and expect everyone who works in our school (and visitors to our school) to share this commitment. We take all safeguarding and welfare concerns seriously and encourage our pupils to talk to us about any worries they may have. We will always act in the best interests of the child. The successful applicant must be willing to undergo child protection screening, including checks with past employers and an enhanced DBS.