Administration Assistant

About the School:

Situated in the heart of West Hampstead, and placed between West Hampstead and Kilburn stations, North Bridge House Nursery and Pre-Prep West Hampstead is the newest addition to the already well established group of North Bridge House Schools in North London, having opened to our first cohort in September 2020. Our school provides a stimulating yet homely environment to pupils aged 2-7 with a strong focus on pastoral care and excellent academic outcomes.

About the role:

North Bridge House Nursery and Pre-Prep West Hampstead is seeking to recruit an outstanding Administrative Assistant to join our wonderful and caring team.

Our administrator is the first point of contact for parents and visitors so a friendly and welcoming manner is essential for this role. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask effectively.

We welcome applications from those with appropriate independent or maintained sector administrative experience, including nursery and primary schools. This incredibly varied and busy role requires you to have the ability to manage various tasks as well as providing support to staff, pupils, parents and to various departments within the organization and you will carry out a wide and varied range of administrative duties including reception duties as required. The role is based in the school reception/office area which is a busy and lively working environment. A high level of computer literacy is essential.

Responsibilities - Duties will include, but are not limited to, the following;

• Run the School reception and office, supporting the senior leadership team, teaching staff, pupils and parents; ensuring the smooth running of the administration aspects of the school.
• Be the first point of contact for parents, visitors and contractors and will need to ensure that all school safeguarding procedures are strictly adhered to by these persons.
• Monitor the attendance of pupils and will follow up all absences in a timely fashion.
• After School Clubs, Tea and Breakfast Clubs and Holiday Camp – manage club bookings, liaise with parents accordingly and create offers using our School App.
• Orders – Ensure that paper and photocopy ink is ordered for the whole school in addition to any office stationery required. Track the order process, ensuring that deliveries are swiftly delivered to the recipient
• The ability to work independently is essential to this role, whilst being proactive and organised to meet deadlines.
• IT literate, with the extensive knowledge of MS Office Applications.
• You will provide administrative support to the Head of School as required.

Requirements:

• Previous experience as a school administrator.
• Must be confident in working in a fast-paced environment
• Must be able to answer the phone is a respectable manor
• Carry out data tasks to a high level
• Outstanding interpersonal skills are a must as is an ability to communicate effectively in both the written and verbal form.
• Positive and willing to learn attitude
• Have a DBS on the update service or willing to do a new DBS
• Have the 'right to work' in the UK

We can offer:

• Happy and friendly environment
• Supportive colleagues
• Delicious, complimentary meals (plus free tea and coffee)
• 25 days holidays + bank holidays

How to apply:

Please send your CV and e-mail Valentina Ronchi (SCR Champion) for a job description and application form: valentina.ronchi@northbridgehouse.com.

Closing date for applications:

Deadline for applications – by 4 pm on 8th May 2024

EARLY APPLICATIONS ARE ENCOURAGED, WE RESERVE THE RIGHT TO INTERVIEW AND APPOINT PRIOR TO CLOSING DATE FOR THE RIGHT APPLICANT.

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. The appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity if the candidate has lived in the UK. Criminal police checks for all other countries lived or worked in for a period of 3 months or more since the age of 18 within the last 10 years (irrespective of whether they worked in those countries) will also be required

Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply.