Administration Assistant

ADMINISTRATION ASSISTANT 

36 hours per week, term time only

As a key member of the team you will provide high-quality and effective administration to the School. The role will involve performing a wide variety of administrative tasks in the School office. The successful candidate will have excellent administrative skills, you will be adaptable, flexible, caring and enthusiastic.

Summary of main duties and responsibilities:  

On a rota-basis perform receptionist/switchboard duties, acting as first point of reference for receiving callers, children, parents, visitors and telephone enquiries. 

Offer a helpful, friendly, approachable and professional service to students, parents, visitors and colleagues at all times and take appropriate action on own initiative to resolve routine issues or referring matters to appropriate member of staff.

Format collated information for internal school publications under the direction of the Office Manager. 

Manage info@ emails. Daily monitoring incoming messages and forwarding to the appropriate staff.  

Production of weekly Hendon News. To include collation of information; formatting; distribution internally and to external stakeholders.

Produce of behaviour reports from SIMS as delegated by the Office Manager

Input of incident forms onto SIMS and production of detention report as delegated by the Office Manager. 

Provide administrative support to the permanent and fixed term exclusion process, to include: Liaising with School Governors, parents and senior staff in coordination of exclusion meetings. 

Typing statements, redacting the evidence pack, collating the paperwork and copying to ensure that it is sent to all within agreed timescales.  Support Attendance Monitoring (on allocated days)

Check accuracy and completion of registers ensuring no missing marks or unexplained absences. 

Contact parents where a child’s absence has not been explained • Input timely information, i.e. exams, education visits, work based learning appointments, absences etc. • Operate the late gate system including recording latecomers to school • Follow school policy of ‘first day contact’. 

Collate information for internal school reports under the supervision of the Office Manager.

Other general administration tasks.

Closing Date: 19 November 2018

We value:  · Each person equally as an individual who is entitled to be treated with respect at all times  · The particular abilities, needs and hopes of all our School  · The social, ethnic and religious diversity of Hendon School  

‘I love Hendon because of the warm and caring atmosphere, with the needs of students always coming first.  We work together as a community.  We are a big strong family protecting each other.’ Mr Watson—Humanities Teacher         

Many students have won local and national awards for their achievements and contributions to society.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.

We do not accept CVs.  We are committed to safeguarding and promoting the welfare of children and expect all staff and volunteers to share this commitment.