Administration Assistant (Term-Time Only)

We are now looking to recruit an Administration Assistant (Term-Time Only) for our Specialist Schools Trust.

Job Purpose

To undertake a variety of administrative tasks to support the efficient running of the Administration function at our Schools within the Trust (Great Oaks School and Rosewood Free School).

Responsible To

The Business Leader (Human Resources and Administration) or Office Lead.

The post holder will, at all times, carry out their duties in accordance with the policies of the Special Schools Trust.

Location

This role will be based at either Great Oaks School (South Site and West Site) or Rosewood Free School, days worked at each site may vary and working from other Trust sites may be required.

Job Purpose

·           To support the Administration Team in undertaking a variety of administrative and clerical tasks to support the efficient running of the School.

·           To provide an effective administration service to the school including, but not limited, to undertake letter writing, collation and distribution of correspondence, reports, minutes and other documents as required.

·           General administration support, including and not limited to answering the telephone, meeting and greeting visitors and dealing with routine enquiries.

Responsibilities

·           To assist the Administration Team in the effective day-to-day running of the administration function.

·           To provide administrative support for the pupil annual review process including preparation and collation of documentation, issuing invitations, and other supporting documentation.

·           To undertake typing, collation and distribution of correspondence, reports, minutes and other documents as required.

·           To undertake administrative duties including photocopying, filing and shredding.

·           To carry out pupil administration duties including the preparation and maintenance of pupil folders and to accurately input and maintain pupil data in the School MIS (Arbor).

·           Assisting with the pupil new starter and leaver process in accordance with the School’s Policies and Procedures.

·           Writing letters, creating documents and collating data for monthly reports as required.

·           To cover the Reception Desk as and when required by answering the telephone, meeting and greeting visitors and dealing with routine enquiries.

To assist the Business Leader (Human Resources and Administration) with any other general administration tasks or projects.

Supporting the School

At an appropriate level, according to the job role, grade and training received, all employees in the school are expected to:

1.    Support the aims, values, mission and ethos of the school and participate in a team approach to all aspects of School life.

2.    Attend and contribute to staff meetings and INSET days as required, and identify areas of personal practice and experience to develop.

3.    Take appropriate responsibility for safeguarding and children’s welfare and be aware of confidential issues linked to home/child/teacher/school and keep confidences appropriately. 

4.    Be aware of health and safety issues and act in accordance with the School’s Health and Safety Policy.

5.    Take part in the School’s appraisal system.

Both full-time and part-time applications will be considered.

Closing Date Friday, 6th February 2026 .

The Specialist Schools Trust are committed to safeguarding and promoting the welfare of our learners and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with Social Media checks.