Administration Assistant

Aspris Education and Children’s Services is a leading company in the UK offering independent behavioural care for commissioners across the UK. With over 100 high quality schools, colleges and homes we focus on making a real and lasting difference for everyone we support.

Roehampton Gate School is a specialist secondary school dedicated to supporting students with a range of additional needs, including autism, learning difficulties, and other complex educational needs.

Putney Vale is a dedicated post 16-19 provision in a brand-new, purpose-designed building in Putney Vale. This provision will offer a fantastic range of opportunities, including academic and vocational qualifications, as well as post-16 courses, all complemented by enriching experiences like volunteering, enterprise projects, and preparation for adulthood. Our Post-16 site in Putney Vale will focus on vocational training, life skills, and independence to prepare students for adulthood.

This role is term-time + 4 weeks (43 weeks per year). 2 of these weeks need to be worked in the Summer holidays over exam times.

Our benefits include:

• Exclusive access to reward and discount scheme
• Blue Light Card
• Comprehensive induction
• Commitment to your ongoing training and career progression
• Paid for enhanced PVG/DBS
• Wellbeing support
• Cycle to work scheme and more!

Main duties:

• Front of house duties: answering phone calls, picking up internal/external voicemails and passing messages to the relevant people; monitoring PV inbox and either responding to emails or forwarding them to the relevant people; manning the school gates and reception doors as required, ensuring pupils are accompanied before leaving the school
• Visitors: greeting visitors, offering tea/coffee/water and making sure they sign the Visitor's book; checking and recording ID; issuing Visitor badges and making sure they are returned.
• Student attendance: calling parents/careers when students are absent and ensuring information is passed to Exec/SLT
• Morning/Afternoon Briefings: minuting the Morning and Afternoon Briefings; placing a hardcopy in the Briefing folder
• Supporting Exec/SLT in calling/emailing parents/careers throughout the school day as needed, this could include minute taking for meetings that happen throughout the day
• Team responsibilities: maintain a clean, tidy and organised general work environment including paperwork, workstations, blinds, plants etc. Attend training as required by PV and engage in cross-training of other administration tasks in order to cover in the event of staff absences or excessive workload
• To contribute to parents’ evenings by cover the desk later and preparing hot drinks. (Overtime offered)
• SEN & General Admin
• Maintain the pupil review tracker, sending out invites and keep track of all annual reviews over the academic year
• Minutes: Education Meeting, Teachers’ Meeting, Annual Review, Placement Review, Emergency Review, EHC Conversion Review and any meetings at the discretion of the Principal and Head Teacher. Minutes to be finalised, stored and distributed within the agreed timeframe
• Recording all actions from meetings into the action tracker, sending the actions to relevant staff
• Assist Administrator in providing efficient and effective administrative and secretarial support to the school; including document and report production, telephone enquiries, diary management, and greeting visitors and other administrative tasks as appropriate
• Any other duties reasonably requested by the team

Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.

If you want to progress your career working in Education, Aspris Children’s Services will help you get there.

Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.