Administration Assistant

The working hours for this role are expected to be 08:30 - 15:30, 6.5 hours per day Monday to Friday, 32.5 hours per week, with 30 minutes unpaid lunch. The start date for this role is 06 July 2026. This role is Fixed Term for one academic year, ending 31 August 2027.

We are seeking a highly organised and approachable Administration Assistant to support the smooth running of a busy school office, providing high-quality clerical, administrative and data management support. The successful candidate will act as a first point of contact for visitors, parents and staff, managing enquiries, telephone calls and communications in a professional and welcoming manner. Key responsibilities include maintaining accurate pupil records, supporting attendance processes, handling school communications and assisting with reports, data entry and general office systems. The role also involves coordinating administrative aspects of school activities such as trips, clubs, admissions, newsletters and payment systems. You will liaise effectively with colleagues, families and external agencies, ensuring information is managed efficiently and sensitively at all times. We are looking for someone with excellent organisational, communication, and IT skills who can work flexibly, remain calm under pressure, and build positive relationships across the school community. A strong commitment to safeguarding, professionalism, ongoing development and supporting the well-being of children is essential for this role. As a member of staff within our Trust, you will contribute to a collaborative working environment and play a key role in supporting the learning and development of all pupils.

For a complete Job Description, Person Specification, and Candidate Briefing Pack, please view the attached documents. We recommend viewing these documents as they will guide you in preparing a strong application and help you understand what we’re looking for in an ideal candidate.

About EQUA Mead Learning Trust

EQUA Mead Learning Trust is a leading educational institution based in Wiltshire. Dedicated to providing high-quality education to students from diverse backgrounds. Members of staff across EQUA Mead will be committed to improving the life chances of the pupils we educate and ensure we give Every Child, Every Chance. As a growing Trust, currently educating almost 6000 pupils across 22 different schools (pre-school, primary, secondary, and sixth form) we are immensely proud of our staff and endeavour to be an employer of choice. This is an exciting time as we continue to grow the number of schools and children we support.

Important Application Information

When completing your application, please ensure that you add at least 2 references, with the first being your most recent employer. Please ensure that you read the attached referencing guidelines to familiarise yourself with our process. Early applications are encouraged, as we reserve the right to interview before the closing date. Your application must include a full employment history, accounting for any periods of time where you were not in active employment. If this is not included it may not be possible to consider your application. To comply with safer recruitment regulations, we cannot accept applications using a CV. An incomplete application will not be considered.

Safeguarding Statement

This role will involve contact with children, and the post holder will be engaged in regulated activity relevant to children and will be subject to an Enhanced Disclosure and Barring Service check before appointment is confirmed.

We will only submit a DBS application to the relevant disclosure service when a position is accepted.

EQUA Mead Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Our Recruitment processes follow Safer Recruitment guidance, and all interviews-regardless of role-will include questions relating to safeguarding. Our Safeguarding and Child Protection Policy is available on our website and complies with the latest Keeping Children Safe in Education. 

All posts involving direct contact with children are exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exception Order 1975 (2013 & 2020) provide that certain spent convictions and cautions are ‘protected’.  These are not subject to disclosure to employers and cannot be considered. Guidance and criteria on the filtering of these cautions and convictions can be found on the Ministry of Justice website.

Please note that by applying, you acknowledge that we reserve the right to view any publicly available information published online (including social media platforms) as part of our shortlisting process, in line with current KCSIE guidelines.