Administrative Assistant (EOI) INTERNAL APPLICANTS ONLY, Newcastle West

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Catholic Schools Office Maitland- NewcastleNewcastle West
Date posted:
Contract type: Part Time
Salary: Undisclosed
Contract term: Temporary
Location NEWCASTLE WEST Catholic Schools Office
Vacancy TypeTemporary Part Time
Hours/FTE0.6 Hours
Description The role of Administrative Assistant is a temporary part-time position (3 days per week) to provide support and administrative assistance to the Coordinator, Counselling (2 days) and the Education Officer Sport/PDHPE (1 day)
Position Requirements • Have excellent typing skills (minimum speed of 50 wpm)
• Attend and respond to telephone & email enquiries
• Organise counselling team meeting schedules and documentation (Agenda, Minutes..)
• Manage student counselling files and records
• Manage ordering and cataloguing of counselling resources
• Update calendars, schedule events and send information to Principals and Sport Coordinators
• Upload and update student information on the Meet Manager System and CSSS Sport website. Progress student online nominations
• Check and book venues for Diocesan sports
• Provide direct secretarial support as required
Essential Criteria • Have advanced computer skills (all Microsoft Office programs including Excel) and good working knowledge of Google suite (Gmail, calendar, docs, sites)
• Excellent administration and organisational skills
• Excellent communication and interpersonal skills
• Ability to demonstrate initiative and be self-motivated
• Have the ability to organise workload, meet deadlines, work independently and monitor own performance
• Have a high degree of discretion and ability to handle sensitive matters in a professional manner
• Have a high level of confidentiality
• Have demonstrated ability to work as an effective and collaborative member of a team Working With Children number must be recorded on your application
Finishing Date20/12/19
Conditions of EmploymentConditions as per the Catholic Schools Office Diocese of Maitland-Newcastle Employees Enterprise Agreement 2017. This position is at a Grade 3.
Applications Close Friday 14 December, 2018
InstructionsForward your Curriculum Vitae together with a covering letter addressing selection criteria via email (preferred) as one pdf to the contact person.
Contact Name Telephone
  Rosa Tomassetti ( ) 02 4979 1269
Applications to:

By email (preferred):

Rosa Tomassetti

By post:

Staffing Officer
Diocese of Maitland-Newcastle
PO Box 714

Specific School Requirements/ Additional Info Please submit an updated CV and a one page document outlining your suitability for the role. Please include 3 referees one should be your current Supervisor Applications will be received up until 4.00pm on the closing date.

Job location

More about Catholic Schools Office Maitland- Newcastle
Address: PO Box 714, Newcastle, New South Wales, NSW 2300, Australia
Telephone: +61 2 4979 1200