Administrative Assistant

Location: Surbiton High School, Kingston upon Thames, London

Tenure: Permanent; Part-time (36weeks of the year, Monday to Friday, 37.5 hours a week)

Interviews may be held on an ad hoc basis, so please submit your application asap. The final deadline  to submit your application is:  8:00am Friday 29 June 2018

Interviews to be held week commencing: 2 July 2018 

Surbiton High School seeks an enthusiastic and inspirational  Administrative Assistant  with a 'can do' attitude, to   responsible for Administration tasks and all Reception duties at the Main School Reception. 

Key Responsibilities:

• Main School Receptionist duties:
  • Answering the telephone promptly and professionally
  • Fielding telephone calls as appropriate
  • Acting as front of house for all visitors; welcoming them to the School, offering refreshments, directing them to the relevant people in different areas of the School
  • Ensuring visitors are signed in and registered at Reception in accordance with Surbiton High School’s security measures
  • Taking delivery of mail and distributing accordingly
  • Providing refreshments to visitors when required
  • Liaising with other Reception desks to ensure sites are working collaboratively
  • Logging and distributing personal items to students as and when they require (i.e. temporary uniform measures)
  • Assisting parents, pupils and staff with ad hoc queries
  • Assisting with events and any other such functions which take place at the School
  • Event booking administration, including catering orders, billing, ordering flowers and working closely with the Catering Manager
  • Parents’ Evening administrative support
  • Ensuring pupil filing is kept up-to-date, and filing documentation on a timely basis
  • Archiving for the Learning Enrichment Department
  • Assisting the Facilities Manager with ad hoc administrative tasks
  • Administering school registers and ensuring the Management Information System (MIS) is kept up-to-date on a daily basis
  • Providing administrative support to staff as directed by the Senior Administrator
  • Undertaking all other duties as the Senior Administrator may reasonably require

The successful candidate will be likely to fit the following profile:

• Excellent communication skills
• Excellent organisational, administrative and ICT skills
• Extensive knowledge of Microsoft Office software, including; Word, Excel, Outlook, PowerPoint and databases
• Previous office/administrative experience, ideally in an educational setting
• The ability to work under pressure in a fast-paced environment
• Strong customer service orientation and skills
• A friendly telephone manner
• High levels of personal presentation
• High levels of personal and professional integrity
• Enthusiasm for education
• Excellent organisational skills
• Self-motivation
• Ability to create productive working relationships at all levels
• High levels of discretion and confidentiality and awareness of data protection
• Enthusiastic team player, with strong interpersonal and problem solving skills
• Accustomed to working collaboratively within a busy office environment
• Highly flexible, able to multi-task and determination to overcome barriers
• Commitment to personal professional development, and therefore willingness to develop own skills
• Commitment to the personal and educational development of pupils and to an ethos of respect and service
• Positive rapport and personal warmth to gain the confidence of pupils, staff and parents

Surbiton High School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. 

Please note that the School reserves the right to appoint at any stage during the recruitment process.

For any queries relating to the role or your application, please email recruitment@surbitonhigh.com 

To Apply

Please apply online by clicking on the following link:  https://unitedlearning.current-vacancies.com/Jobs/Advert/1298658?cid=1567 

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