Administrative Assistant
Catholic Schools Office Maitland- Newcastle
Newcastle
- Expired
- Job type:
- Part Time, Temporary
- Apply by:
- 8 May 2022
Job overview
| Location | NEWCASTLE WEST Catholic Schools Office | |
| Vacancy Type | Temporary Part Time | |
| Hours/FTE | 21 Hours | |
| Description | The Catholic Schools Office within the Diocese of Maitland-Newcastle is seeking a temporary part time (3 days per week) Administrative Assistant. The Administrative Assistant provides support and administrative assistance to the Senior Education Officer (Student Support) and team members of the Student Support Unit. |
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| Position Requirements | This role requires the successful applicant to: • have excellent typing skills (minimum speed of 50 wpm) • attend and respond to telephone and email enquiries • monitor and maintain electronic team maps and student databases • organise team meeting schedules and documentation (Agenda, Minutes) • manage student referrals, files, and records • manage ordering and cataloguing of resources for Student Support Unit • provide direct secretarial support to the Student Support Unit as required • undertake other duties as requested by the Senior Education Officer (Student Support) or the Head of Teaching & Learning Services The Diocese of Maitland-Newcastle is committed to safeguarding children and vulnerable adults, preventing those in our care from suffering abuse or neglect. The Diocese is committed to being compliant with the National Principles for Child Safe Organisations and the National Catholic Safeguarding Standards. All employees are required to undergo a National Police Check, retain a valid NSW Working with Children Check and ensure compliance with our safeguarding policies, the Diocesan Safeguarding Commitment Statement and the Codes of Conduct. |
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| Essential Criteria | The successful applicant will: • have advanced computer skills (all Microsoft Office programs) • have excellent communication and interpersonal skills • demonstrate initiative, and be self-motivated have the ability to organise workload, meet deadlines, work independently and monitor own performance • have a high degree of discretion and the ability to handle sensitive matters in a professional manner • maintain a high level of confidentiality • have the demonstrated ability to work as an effective and collaborative member of a team • work effectively and collaboratively with all members of the Teams within Teaching & Learning Services • ensure high level communication with the Senior Education Officer (Student Support) • assist schools to manage information related to their allocated funds • assist with implementation of Student Support policies, procedures, and guidelines The applicant must provide evidence of the following: • Current Paid Working with Children Check (WWCC) number |
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| CommencementStarts | A.S.A.P | |
| Finishing Date | 20/12/22 | |
| Conditions of Employment | Conditions and salary in accordance with the Catholic Schools Office Maitland-Newcastle Agreement - Administrative Support Staff Level 5 | |
| Applications Close | Monday 09 May, 2022 | |
| Instructions | Forward your Curriculum Vitae together with a covering letter addressing selection criteria via email (preferred) as one pdf to the contact person. | |
| Contact | Name | Telephone |
| Kathy Gillespie (kathryn.gillespie@mn.catholic.edu.au) | 4979 1308 | |
| Applications to: |
By email (preferred): Kathy Gillespie |
By post:
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| Specific School Requirements/ Additional Info | To apply:
• Letters of application addressing the essential criteria, together with current curriculum vitae and contact details for three referees, should be emailed kathryn.gillespie@mn.catholic.edu.au • For further information please contact Kathy Gillespie, Senior Education Officer (Student Support) on (02) 4979 1308 • The preferred applicant will be required to complete the registration process for the Diocese. • Applications Close: Monday 9 May 2022 at 3.30pm |
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About Catholic Schools Office Maitland- Newcastle
- Catholic Schools Office Maitland- Newcastle
- PO Box 714, Newcastle
- New South Wales
- 2300
- Australia
The Catholic Schools Office (CSO), is responsible for the leadership, efficient operation and management of systemic schools which educate more than 18,000 students in 45 Primary schools, 10 Secondary schools and one K-12 school in the Catholic Diocese of Maitland-Newcastle.
The CSO employs more than 1200 teachers and around 550 support staff. Our main focus is providing support for schools to ensure each student receives a quality education and has the opportunity to grow academically, spiritually, physically and emotionally.
Catholic schools seek to develop spirit, mind, body and character and to cultivate Gospel values that support lives filled with joy, endeavour and hope in the future. As a Catholic Schools Office, we model ourselves on the person of Jesus Christ as revealed in the Gospels and through the teachings of the Catholic Church.
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