Administrative Assistant, Oxfordshire

Closing date:Expiring today


Date posted:
Start date: As Soon as Possible
Contract type: Full Time
Salary: £18,000 - £20,000
Contract term: Permanent

The Post

The School’s administration team is key to the smooth running of the school and forms an important part of the overall support for Students, Staff and Parents.  The role holder will have excellent communication skills and an approachable helpful manner.  They may already have administration or office experience but will be keen to learn new skills.  Applicants should be enjoy working with secondary age children and will be able to show initiative as well as attention to detail.

Duties and Responsibilities

The duties are broadly in two main areas: reception and Administrative Support for Staff. 

The full job description is available in the candidate brief for this role, able to download from the vacancies page of our website:


  • Welcoming visitors to the school, ensuring visitors are well cared for and the visitor areas are well kept;
  • Dealing with personal, telephone and email enquiries
  • Responding to parent and Guardian queries regarding our pupils
  • Helping Students with other administrative matters 
  • Using Outlook calendars to book rooms and review appointments

Administrative Support

  • document preparation; photocopying; printing; information collection, coordination and distribution and report creating
  • Oversee staff and student common areas and meeting rooms
  • Ensure that current student records are accurately maintained and updated using the School’s management information system
  • Support with the administration of taster days and assessments for new students
  • Monitor and record pupil attendance

Applicants should submit a fully completed application form, full Curriculum Vitae and a covering letter to and a signed copy sent to:

Helena Barron
333 Banbury Road
OX2 7PL 

Please apply as soon as possible, but no later than 6 December 2019.

Short-listed applicants will be notified of the interview arrangements as soon as possible after short-listing. Please note that we reserve the right to shortlist and invite candidates in for interview prior to this date.

More about d’Overbroeck’s
Type: Mainstream School
Phase: Secondary with sixth form
Funding status: Independent
Gender: Mixed
Age Range: 11 - 18 years
Address: Independent Sixth Form, The Swan Building, 333 Banbury Road, Oxford, Oxfordshire, OX2 7PL, United Kingdom. View in Google Maps
Telephone: +44 1865 688600
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Founded in 1977, d'Overbroeck's is a co-educational independent school for students from age 11 through to the Sixth Form. The school is based in central and north Oxford. Current student numbers stand at around 485.

d’Overbroeck’s consis...