Administrative Assistant

Administrative Assistant 

Grade: Grade 2 spinal point 11 – 16 

Salary: £11,696.94 to £12,285.71 (Pro-Rata amount) 

Hours: 8.00 am – 3.30 pm (27 hours per week) Monday to Thursday 

Weeks: Term time only  

We are seeking for an Administrator Assistant to work on our Reception Desk within our busy school office.  This role is often the first point of contact for all our visitors and therefore the ideal candidate would be expected to demonstrate an exemplary customer service to both internal and external customers. 

We are looking for someone who can communicate effectively with people in person, via the telephone or email.  To deal with queries regarding the on-line dinner system (sQuid) and run reports (training will be given). To be able to administer First Aid (training will be given if necessary) in the event of accident or injury and for the completion of relevant documentation according to school procedures.

The Administrator Assistant will be responsible for the receipt, sorting and distributing incoming messages, post and deliveries and to collect and dispatch outgoing mail, packages.  To support the school with arrangement of events which may include (but not exclusively) training courses, assemblies and concerts.  To use computerised management information systems and/or paper based filing systems to enter, record and retrieve data.  

The skills we look for in an Administrative Assistant include:  

• Previous experience of working within a school in a similar capacity (desirable)
•   Competence using the school’s SIMS system  
•  A full range of secretarial skills including typing, copying, recording, filing and creating documents using a range of computer programmes (Word, Excel, Powerpoint etc) 
• Ability to handle a wide range of administrative and organisational issues calmly, efficiently and to tight deadlines

Please see the relevant job description for more detail

Applications can be submitted online by visiting www.haveringschoolcareers.co.uk and locating this vacancy.  If you experience difficulties, please contact Schools HR  01708 431636.

Visits to the school are welcome by appointment with the Headteacher.  This post is exempt from the provision of the Rehabilitation of Offenders Act 1974; the successful applicant will be expected to undertake an enhanced disclosure. 

 Closing date: Noon on Monday, 2nd October 2017 

Interviews: Tuesday morning, 10th October 2017  

If you have not been notified by Friday 6th October 2017, then you have not been selected for interview.