Administrator (Data)

Job Description Post: Administrator (Data) Designation: 

Support Staff Contract Hours & Weeks: 37 hours per week, all year. 

Salary: Sixth Form Support Staff Scale 18 – 21 (£16,804 to £17,946) 

Responsible to: CIS Manager Job Purpose: To provide administrative support to staff and college management to support the achievement of identified priorities and targets for the assigned function/team.

Key Responsibilities and Duties  Maintain and monitor the administration procedures and processes in given areas.  

Responsible for the accurate collection, processing and communication of data and information.  Operate and interrogate systems to present information for analysis – data and reports.  

Perform general administration tasks.  Dealing with students/staff/external agencies as appropriate.  

Providing cover, as appropriate, for other administrators and Reception.  

Any other reasonable duties required by management. General Duties  

To support the College’s mission, vision and strategic objectives.  

To implement the College’s equal opportunities policies and to actively challenge. discrimination on grounds of race, sex, disability, sexuality, age or status in the College.  

To participate and contribute to staff development.  

To implement the College’s Safeguarding and Health and Safety Policies and practices.  

To implement the College’s commitment to continuous improvement and its quality assurance process.  

To maintain up-to-date knowledge of current developments in relevant fields of education.  

To be committed to equality, diversity and safeguarding practice with young people and vulnerable adults. 

Notes The above job description outlines key responsibilities. It is not exhaustive and the tasks outlined can be expected to change over time. 

Person Specification 

Level 2 English, ICT and Maths ���  

Relevant qualification in data administration 4  

Skills, Knowledge & Experience  

Communication skills: - Good oral skills: Sufficient to obtain, exchange and issue information with external business partners (e.g. Examination Boards), students, parents and also staff at all levels via telephone and face-to-face. Includes communicating to groups (e.g. to students during exams) as well as individuals. 

Good written skills: Able to clearly and concisely write formally.  

Aptitude for paying attention to detail  

Ability to validate information and results  

Evidence of good IT skills, particularly in the creation of accurate data and reports  

Work-based experience of Microsoft Windows, MS Office (particularly Outlook, Excel and Word), Internet Browsers (Internet Explorer and/or Chrome), networked applications and internet. 

Knowledge of examination procedures and requirements  

Experience of team working and ability to work independently  

Experience of ensuring data quality  

Experience of Management Information Systems  

Administration experience of examinations 

Administration experience gained in the educational sector   

Other Self-motivated  

Quick to learn and retain information  

Able to work under pressure to meet deadlines  

Good presentational skills  

Flexibility and the capacity to adapt effectively to rapidly changing situations  

Willing to undertake further training and development, as required, within the role  

Contractual Benefits  Local Government Pension Scheme  Term time only working. 

Non Contractual Benefits  Free use of the sports hall / gym facilities on site.  Employee assistance programme and wellbeing initiatives.  Onsite parking.