Administrator: EHCP Co-Ordinator

Administrator: EHCP Co-Ordinator 

Location: Smallfield, Surrey

Contract: Part-time, Permanent, Full Year.

Hourly Rate: £12.31 - £16.03 per hour 

Salary: Actual salary £7,681.44 - £10,002.72 dependant on experience and qualifications

Hours: 12 hours per week

Aurora Redehall School 

We’re currently looking for a part time Administrator: EHCP co-Ordinator for our school. Aurora Redehall School is linked to Caterham Education Centre, they share the same Principal and Head of School, however each site has its own Assistant Head and team of Teachers and TAs. There is also a full therapy team on site to support staff and students. Although the sites operate separately, students and staff do cross between sites.

You will support the SENDCo in the day to day pupil administration of the school, which may include new pupil enquiries, processing and logging pupil referrals, pupil admissions and preparation of annual review documentation. Other duties to include reception and telephone duties, welcoming visitors, diary management, and taking deliveries. To carry out general tasks, keeping up filing systems and arranging appointments. Any other duties as reasonably required by the SENDCo and/or person in charge.

To take a virtual look around our school please click here: Aurora Redehall

What’s in it for you? / Why Should You Apply? 

• You want to make a difference in the lives of our students and their families.
• You want to work with an inspiring student population.
• You enjoy working as part of a collaborative and committed multi-disciplinary team.
• You have a strong commitment to student and staff well-being and want to work in an organisation with the same strong values.
• You want to work within an organisation that support, develops and invests in their staff.

Key Responsibilities: 

• To be a point of contact for enquiries and referrals from Aurora commissioning and placements team
• Maintain Zoho, the admissions tracking system, with details of all new referrals.
• Maintain the Annual Review tracker sheet, including liaising with key staff to ensure statutory deadlines are met.
• Liaise with parents, staff and outside agencies with regards to all pupil related meetings, visits, etc., including arranging Annual Review Meetings.
• To liaise with the Designated Person for Child Protection regarding any concerns for pupil welfare.
• Maintain the Schools information system (Engage) with pupil & family details.
• Ensure that all registers are up to date and follow up any unexplained absences.
• General administration to type correspondence or documents as requested by other members of senior staff.
• Monitoring school emails and forwarding / answering as appropriate. 
• Covering Reception and telephone, welcoming visitors – ensuring correct procedures are followed.
• Support SLT in arranging open evenings and parents’ evenings by providing excellent communication out to all parties and ensuring that appointment booking systems are maintained.

Undertake any other additional duties, which are reasonably commensurate with the role, as required.

 For the full job description please contact Liz from the recruitment team liz.hudson@the-aurora-group.com

Qualifications:

• Good level of literacy and numeracy (at least 5 GCSEs [or equivalent] above 4 to include English and Maths).
• High levels of interpersonal ability with excellent written and verbal communication.
• Able to work as part of a team but also to work alone.
• Ability to be discreet, confidential and reliable.
• Experience of SEN children/young adults desirable.

Knowledge and experience:

• Excellent communication skills, both verbal and written
• Demonstrable experience of working in an administrative role (Preferably in a school setting)
• Computer literacy – Excel, Word, Outlook, Access, PowerPoint (desirable) and ability to use range of databases once trained.
• Accurate typing, touch typing desirable.
• Organised, good time management.
• Ability to manage own time to deal with multiple tasks.

The role may require you to travel between school sites, also for training purposes and there is a possibility of lone working.

Due to the location of the school the ability to drive is desirable as public transport connections are limited.

Benefits and Additional Information

Be part of our successful team and also benefit from a generous package that includes:

• Life assurance and Pension
• Perkbox - offering high street discounts
• Employee assistance programme
• Car lease scheme
• Fully funded training and qualifications
• Bike to work scheme
• Free membership to our Health cash back plan - Claim back money on services such as dental, optical, physio and many more.

How to Apply: 

To apply please complete our online application form. For a copy of the job description please contact Liz at liz.hudson@the-aurora-group.com

Successful applicants will be subject to pre-employment safeguarding checks including an enhanced disclosure and barring service (DBS) check.

The post is exempt from the Rehabilitation of Offenders Act 1974 and the Aurora Group is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

The Aurora Group is committed to safeguarding and promoting the welfare of the children and young adults in our care and is a disability confident and equal opportunities employer.

This advert could be taken down at any point in time without prior notice if the position is filled. 

Please note that candidates that are shortlisted might be subject to an online search.