Administrator (Estates Team)

Full-time (40 hours per week, 52 weeks per year)

8.30 am to 4.30 pm but flexibility can be offered to exceptional candidates

King Alfred School (KAS) is a progressive independent school in idyllic grounds in North London. Our independence means that we can be take a holistic approach to education, value the progress young people make in every area and experiment with innovative ideas.

Reporting to the Head of Operations (Estates), this role will provide administrative support to the estates team.

The post holder will be responsible for:

• Supporting the Estates Help Desk and Front of House, ensuring an efficient and effective service is provided.
• Establishing and implementing systems and processes to manage contracts and contractors including for the summer works, building repairs and self-service suppliers – creating preferred suppliers/tenders/mini-tenders, as required.
• Providing direct support to the Head of Operations (Estates) and the Facilities Manager including general admin such as minute taking, diary management, support with Lettings calendar and Lettings Administration and other ad hoc tasks.
• Creating an environmentally friendly KAS, including waste management initiatives, embedding environmental standards, and liaising with staff to integrate environmental activities throughout the School.
• Serve as focal point in its relationship with contract caterers including driving continuous improvements in lunch, snack and hospitality services.
• Act as main point of contact for cleaning-related requests.
• Minute-taking responsibilities for School governor meetings.

The post-holder should have:

• Proven experience in administration including minute-taking.
• Be proficient in Word, Outlook and Excel.
• Experience in a school setting and/or Estates Management field desirable.
• Be able to work effectively under pressure, with a high attention to detail.
• Excellent interpersonal skills.
• Analytical skills, able to interpret and communicate data.
• Strong organisational skills with the ability to prioritise and multitask.
• Comfortable working in a small but busy office environment.
• A proactive and flexible approach with a can-do attitude.
• Be able to build effective working relationships.
• Proven ability to work both independently and within a team.

We encourage people from all sections of the community to apply and particularly welcome applicants from groups which are currently under-represented in our workforce.

To apply for this role please visit our website and apply via our online Application Form.

Closing date for applications:  midnight, Sunday 1 October 2023.

All members of the King Alfred School community are committed to safeguarding and promoting the welfare of children and young people.

Applicants must undergo child protection screening, including checks with past employers and the Disclosure and Barring Service.

Rehabilitation of Offenders Act 1974

All posts involving direct contact with children are exempt from the Rehabilitation of Offenders Act 1974. However, amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are ‘protected’. These are not subject to disclosure to employers and cannot be taken into account. Guidance and criteria on the filtering of these cautions and convictions can be found on the Disclosure and Barring Service website or at Unlock.