Administrator - September 2020

Portland Place School is committed to safeguarding and promoting the welfare of all our children. All staff are trained in child protection. We ensure all candidates are properly police checked on appointment. The school will only accept fully completed application forms with three references and cv’s attached.

Join Portland Place an independent Secondary School – A Haven of Creativity

Portland Place School is a leading independent co-educational day school for children aged 10-16, located directly in the heart of the City of Westminster. It was founded with a particular purpose in mind: to be an alternative to the intense, large, examination focused independent day schools of which there are many in London.

Part of the Alpha Plus family of schools, Portland Place offers rigorous and tailored career professional development to meet the needs of staff progression, a diverse and experienced group of teachers who share their pedagogical practice and first class teaching & learning and pastoral care for students. With a recent change in Headship, Portland Place School is undergoing a transformation in our approach to learning.  Our aim is to provide a real-life education where children are adaptable, empathic and are prepared for the 21st Century job market.  

Alpha Plus Group offer permanent a variety of staff benefits including an Employee Assistance Programme (EAP), Season Ticket Loans and Eye Care Vouchers. To work at Portland Place is to be part of a dynamic and experienced administrative team.

Portland Place School is split over three sites and the successful applicant will at times be required to provide reception cover at any one of the three buildings, which are located within a short walk of each other.

The successful applicant will provide high quality, timely general administrative and reception duties for the school. Previous administrative experience in a secondary school desirable but not essential.

The post is full time, term time only plus three days (the three days are to be worked the first working day before each inset day at the start of each term). Working hours are 37.5 hours per week.

The salary is FTE £30k pro rata actual £23,077 (0.769).

ADMINISTRATOR

Aim of the post

To carry out high quality and timely general administrative and reception duties for the school.

Line management responsibility to

The Administrator is accountable to the Finance & Operations Manager.

SEN Administrator    

To provide a professional, confidential, administrative and secretarial service for the SENCO

To collate and input a range of data required to update SEN records

To enter SEN data and create reports for student tracking

To produce letters and reports as required and arrange meetings for the SENCO

General Administration

To provide admin support for the main office.

To assist with Parents Evening events and provide reception cover when required.

To provide administrative support for other events in the School.

To provide administrative support for stock orders.

To assist with Attendance (checking registers/following up absences) (ad hoc)

To assist with Admissions enquiries, ensuring that all relevant information is collected and passed to the Admissions Registrar for follow up.

To provide admin support to the Registrar.

Responsible for the production and distribution of the Weekly Buzz Newsletter.

Provide admin support for the Enrichment programme.

Reception (general cover)

To assist with school catering requirements.

Answering the telephone and dealing with enquiries in a timely manner.

To ensure continuous cover of the front desk (when required).

To correspond with parents and staff, as and when necessary, via the SIMS database messaging service.

First aider.

General responsibilities

To ensure that the Headmaster and staff are aware of major changes to relevant regulations and procedures.

To proactively identify areas for improvement in all current systems.

To attend and contribute to staff meetings and ongoing professional development.

 

This list is not exhaustive and the essence of the job is to be accommodating and flexible at all times and the Administrator (GPS) may be asked to do duties other than those listed, as deemed reasonable in the opinion of the Headmaster.

The Administrator has responsibility for promoting and safeguarding the welfare of children and young people for whom they are responsible, or with whom they come into contact in the school.  It is their responsibility to adhere to and ensure compliance with the school’s Safeguarding and Child Protection Policy at all times.  If at any time the Administrator identifies any instance that a child or young person is at risk they must report their concerns immediately to the Designated Safety Lead (DSL) or the Headmaster.

Note:  This job description is indicative of the duties and responsibilities of the post but does not form part of any contract of employment.  All jobs within the school/college evolve over time and their features vary from year to year.

Join Alpha Plus Group – the gold standard in education 

At Alpha Plus schools and colleges we offer rewarding careers. Our teachers and staff are passionate about education and have a desire for personal development. 

Alpha Plus is a values-led organisation that prides itself on its high expectations of all involved in the education process. 

The successful candidate will meet all the requirements of the person specification, will receive strongly supported references and be subject to enhanced criminal record checks. All applications welcome regardless of age, gender, disability, ethnicity or religion but candidates must be fit and medically fit and have the right to work in the UK. Please view our school policies via the APG Portal.