Administrator (Year Team)

We are looking to appoint an administrator to work within the Year Teams as part of the school’s pastoral admin structure.

The successful person will have very good IT skills particularly in Excel and other Microsoft Office packages. An appreciation of school management software e.g. SIMS, would be desirable but not essential, training will be given.

This is an exciting opportunity to develop a broad range of knowledge and skills, and to provide support to a Year Team as they carry out their complex and demanding role.

The position requires strong communication skills, a flexible approach, high levels of personal organisation and independent prioritisation of work. The successful candidate will be the holistic administrative support for a pastoral Year Team – supporting them to have outstanding impact. The role will include:

·        administration of daily and other periodic processes connected to attendance, punctuality, persistent absenteeism, pupil roll, admissions, reporting, parental communication, reports and raising achievement

·        administrative oversight of legal escalation procedures such as SPOTLIGHT, fixed penalty notices for holidays during term time and referrals to local authority intervention teams

·        producing data reports for the Head of Year

·        accurate documentation and record keeping including minute taking in parental meetings

·        accurate pupil filing system management

·        management of the Year Team’s diary

·        compiling and preparing referral evidence to support leaders to work with external agencies

The successful candidate will support a Year Team in their direct work with pupils and families and the life changing opportunities effective pastoral care supports.

Extensive training, line management and mentoring will be provided. 

If you have the relevant skills required, please contact our HR team on recruitment@swanshurst.org for an application form. Applicants requesting an online application form must also submit a signed copy of their application either at the point of being called for interview or as soon as possible after the closing date. Please submit all completed applications to recruitment@swanshurst.org