Admissions and Marketing Administrator

The successful candidate will have excellent communication, organisational and interpersonal skills and  be able to work on their own initiative as well as part of a team in a fun but busy environment. They will be confident on the telephone, have a good eye for detail and understand the importance of branding.   

This person should demonstrate:

• Confidence in IT skills including Microsoft Word & Excel. (Knowledge of mail merge desirable but not essential). 

• Experience of working in an office or administrative role and dealing with telephone queries. 

• Excellent written and verbal skills and close attention to detail.

• Good organisational and prioritising skills 

• Experience of databases (desirable but not essential). 

• Experience of marketing (desirable but not essential). 

Job Responsibilities

• Making up of prospectus packs for open mornings and other events. 

• Preparation of joiner packs. 

• Stock management of marketing materials. 

• Sending out of prospectus letters and packs.

• Copying and distributing starter forms. 

• Adding enquiries onto the admissions database in absence of Admissions Officer. 

• Creating files for enquiries. 

• Chasing up of references from applicants’ schools.

• Sending letters to feeder schools on the outcome of applications.  

• Preparation of offer letters for signature. 

• Chasing up deposit payments for new starters. 

• Administering marketing mailings; collating materials, preparing mailings and generating labels. 

• Creation/finalisation of lists for open mornings and other events including telephone calls to invitees.  

• Repeat or creation of Event Booking Forms for marketing and admissions events.

• Processing Purchase Order requests and entering information onto the marketing budget sheet for tracking purposes. 

• Maintaining  the Toddler Group marketing list and administering the  marketing distribution list for the School newsletter. 

• Administering and chasing up artwork for advertising and marketing literature.

• Obtaining quotes for project work. 

• Sourcing and filing photos on the school system. 

• Assisting with the preparation of the school newsletter. 

• Contacting local feeder schools with dates information about our upcoming events and admissions deadlines. Obtaining quotations for print jobs and negotiating with suppliers.  

• Circulating work for sign off by stakeholders.

• Helping with general preparations for key open mornings – print and copying of key materials.

Manor House School is committed to the safeguarding and welfare of children and young people and all staff share this responsibility.   We have an extensive safer recruitment policy and procedure which ensures those unsuitable for working with children are identified at the initial stages.  All staff in regulated activity with pupils are subject to the standard employment checks including an enhanced DBS check.