Admissions Executive

Full time, Full Year, Fixed Term contract (July 2023 to Friday 29 March 2024)

We are seeking to appoint a Temporary Admissions Executive to assist with all matters relating to the administration and organisation of our application process through to entrance examinations, interviews, offers and acceptance  boarding and day pupils.  

Whitgift is one of Britain’s leading independent boarding and day schools for boys aged between 10 and 18 years, with approximately 1500 pupils including over one hundred boarding pupils. It was founded in 1596 by Elizabeth I’s last Archbishop of Canterbury, John Whitgift, and is the oldest school in Croydon. Whitgift enjoys facilities of outstanding quality, amongst the best available nationally, in a beautiful parkland estate in South Croydon with excellent links to London, Surrey and the south coast.           

OUTLINE OF POST:

To assist with the smooth and efficient running of the Admissions process during the busy application processing and entrance examination period. Other related or general office duties may also be allocated by the Admissions Manager, to whom this post reports, and by the Director of Admissions.

MAIN DUTIES AND RESPONSIBILITIES:

The Admissions Executive will assist with all matters relating to the administration and organisation of processing applications, answering the telephone and emails received in the Admissions Inbox. Also, to assist with the organisation of our entrance examination and interview procedures including:

o   Processing our online applications using the School Management System (iSAMS)

o   Running reports from our School Management System (iSAMS)

o   Filing all incoming papers on prospective boys

o   Assisting with preparation for examination days

o   Requesting Confidential References from current school

o   Assisting with the co-ordination of scholarship applications and assessment days

• General duties, including filing, emailing, data entry and telephone enquiries
• Full training will be provided.

The Admissions Assistant will work 5 days per week. The hours are 8am to 5pm (40 hours per week) with a one-hour unpaid lunch break. There will be an occasional requirement for flexibility with start and finishing times to meet the needs of the department or for school events throughout the year that may take place on occasional Saturdays. Any changes will be agreed in advance with your line manager.

We welcome applications from all sectors of our community as we aspire to attract staff that match the social and cultural diversity of our student intake.

For further information about the role and the skills required, see the documents below and the green 'Apply Now' button for the online application form. For any queries, please telephone Human Resources Department on 020 8688 9222 or e-mail SchoolHR@whitgift.co.uk

Applications will be reviewed daily so we invite interested candidates to apply as soon as possible. The school reserves the right to close this vacancy at any time before the closing date.

Closing date: Midnight, Thursday 22nd June 2023

Whitgift School (part of the John Whitgift Foundation) is committed to safeguarding and promoting the welfare of young people. Applicants must be willing to undergo child protection screening including checks with past employers, the Disclosure & Barring Service and social media checks (including personal, professional and other online activities).