Admissions Officer

Job Description for Admissions Officer

For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila Professional Code of Conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve.

The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

Core purposes:

·        To manage leads and translate leads into enrolments to maximise pupil numbers

·        To support lead generation and school awareness through in school events and local

partnerships to help the school become the school of choice for the local

community

·        To take an active role in the day to day running of the school

Key duties include:

·        To follow up on all new enquiries within one working day, answering questions and

converting enquiries to admissions meetings

·        Following up after meetings for all their appointments, up to and including an offer

being made, and liaising with the registrar and finance so there is a smooth hand

over for offers

·        To lead parent tours of the school and support meetings as required

·        To manage and maintain the appointment calendar, chasing any missed

appointments, and ensuring the welcome area for parents is prepared before

meetings

·        Weekly reconciliation between Hubspot and Engage to make sure records are always

up-to-date

·        To manage the multiple databases of parent enquiries.

·        To participate in regular meetings with the admission/marketing team meetings and

to share information with the school leaders and ISP on a regular basis.

·        To cover reception as required and support the day to day running of the school

·        To contribute to the weekly KPI reports, enrolments reports and pipeline reports,

with the support of the registrar and head of admissions.

·        To be a primary contact for new incoming enrolment enquiries

Measures of performance-

Targets will be set based on:

·        Number of enrolments

·        Conversion rate of enquiries to enrolments 

In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school

To be line managed by the school admissions manager 

Holidays- 30 working days per year

Hours of work: 8:15am to 5:00pm Monday to Thursday and up to 1pm on Friday’s (and up to 5:00pm on a Friday every 3-4 weeks as per a rota system) plus occasional evening and weekend work. The working hours may be amended as the employer deem necessary from time to time (e.g. open days)

You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.