Assistant Bursar

Strategy and Planning

· Work with the Bursar, finance team, and Nord Anglia to help formulate and ensure the successful delivery of the School’s Strategic Plan and vision for the future;

· support the Bursar to develop the extensive medium to long-term capital expenditure programme in line with the Strategic Plan;

· in conjunction with the Director of e learning and Senior Leadership Team, oversee the delivery of IT in accordance with the School’s IT Strategy and Nord Anglia Education policy;

· constantly review the School estate, identifying potential maintenance needs and opportunities for rationalisation and develop and deliver a preventative maintenance programme for the School estate;

· in conjunction with the Principal, Bursar, stakeholders and professional advisors, develop specifications for major building or refurbishment projects;

· work with the Bursar to oversee business development to maximise revenue streams from commercial activities and lettings to support the School’s strategic goals;

· constantly review and manage the personnel needs of the non-teaching team to ensure the successful delivery of the School’s Strategic Plan and vision for the future.

 

Financial

· Ensure that budgets for the Operations team are managed effectively and in line with the School’s needs;

· ensure that adequate controls are in place to prevent fraudulent use of the School’s funds or property;

· oversee contracts and purchases, ensuring that all are handled appropriately, deliver value for money, and are completed in line with delegated financial powers, contract limits and   authorisations.

Operations

· Have overall responsibility for the delivery of day-to-day support operations across the School;

· build strong professional teams and a culture of continuous improvement while ensuring that the School is able to meet its overall needs;

· ensure that those managers reporting to the Assistant Bursar are given responsibility for the management and delivery of their budgets and supported in achieving their targets;

· develop and agree KPIs for the departments, including reporting regimes;

· plan, promote and implement a continued improvement of the School estate including:

o maintenance of existing buildings in line with the planned preventative maintenance programme

o planning and delivery of minor works programme

o planning and delivery of new building projects in the framework of the School’s strategic plan

o periodically updating of the School’s building survey.

· oversee the management of any residential property used by the School;

· oversee business development to maximise revenue streams from commercial activities and lettings working closely with the business development lead, heads of catering, housekeeping and estates to support the financial targets for each year;

· ensure the efficient delivery of highest standards of safety, security and porter services;

· oversee and control of the School’s (out-sourced) housekeeping service including contract management and procurement

· oversee the School’s (out-sourced) catering operations including contract management and procurement

· oversee delivery of effective IT and telephone services across the School for academic and administrative functions;

· oversee the management and maintenance of the School transport fleet including:

o monitoring usage of School vehicles, driver training and assessments

o periodic review of School vehicle requirements including vehicle sourcing

· oversee the School’s energy consumption, while implementing measures for energy conservation to ensure that the School complies with UK Government energy efficiency schemes;

· identify where economies can be made and promote a best value for money culture when tendering for services.