Assistant EHCP Coordinator (Remote)
Minerva Virtual Academy
England
- £25,000 - £27,000 per year
- Expired
- Salary:
- £25,000 - £27,000 (depending on experience)
- Job type:
- Full Time, Permanent
- Apply by:
- 9 December 2025
Job overview
- Tracking all annual review dates across the school year.
- Organise annual review meetings including sending out invites to all relevant professionals, families and Local Authorities.
- Request and collate information from staff, families and other professionals, including schools and local authorities to form the annual review reports ahead of the meeting.
- Distribute relevant reports ahead of the annual review.
- Attend annual reviews and take minutes as directed by the EHCP Coordinator.
- Recording and saving all relevant data, notes, and documents into school systems.
- Complete any necessary follow-up paperwork and supporting actions from annual reviews.
- Act as an initial contact for EHCP and EHCNA related queries, effectively managing the EHCP inbox, directing flow of emails to the appropriate person, answering queries, and signposting parents/carers to appropriate support pages and documents e.g. SENDIASS and IPSEA.
- Support the EHCP Coordinator in preparing documentation for EHCNA requests, ensuring contributions are tracked and completed within statutory deadlines.
- Provide assistance in tracking and monitoring EHCP interventions, outcomes, and annual review processes.
- Maintain accurate records in the EHCP tracker and other school systems, including the MiS
- Input key EHCP information into the MiS so it can be easily accessed by staff in relation to annual reviews and outcomes.
- Ensuring new student information is accurate and input into systems in a timely manner after enrolment.
- Work collaboratively with other departments within MVA, engaging with finance, admissions teams as needed to ensure joined-up approaches for EHCP processes.
- Work collaboratively with the Careers Lead to ensure EHCP learners receive statutory careers advice and support to feed into the annual review process
- Experience of managing SEND and/or EHCP admin and/or casework.
- Strong communication and interpersonal skills, with the ability to build and maintain open lines of communication with families, local authorities, and agencies.
- Excellent organisational skills to manage high levels of EHCP admin.
- Ability to work collaboratively with other teams to gather information for annual reviews, EHCNAs and other SEND processes.
- Strong administrative skills including spreadsheets.
- Strong attention to detail, with a commitment to accurate and thorough record-keeping.
- Understanding of safeguarding, well-being, equality, and diversity issues, as well as pastoral care concerns.
- Demonstrate empathy and understanding of the unique challenges faced by students with SEND and their families.
- A good first-degree or equivalent.
- Evidence of CPD and willingness to undertake relevant training
- Qualified Teacher Status (not essential)
- Relevant SEN/EHCP qualifications and/or training (not essential)
- Working with stakeholders throughout the EHCNA/EHCP processes. This role would suit someone who has worked in a local authority SEN team or school environment and is used to liaising with all stakeholders to ensure the best outcome for the child with multi-skilled experience in statutory provision and SEN
- Managing high levels of admin and data
- Using an MiS (not essential)
- Good working knowledge of the statutory processes involved with EHCNAs, EHCPs and Annual Reviews
- Ability to engage with the complex challenges faced by students and their families navigating SEND processes
- Effective verbal and written communication
- Adapting communication to suit different audiences and stakeholders
- manage multiple cases, coordinate assessments, and maintain accurate records
- work collaboratively with educational professionals, families, and external agencies is essential
- ability to facilitate productive meetings, resolving conflicts and challenges collaboratively
- Strong analytical and problem-solving skills, finding appropriate solutions to complex cases and/or situations
- A high commitment to customer service is crucial for building positive relationships with families
Attached documents
About Minerva Virtual Academy
- Minerva Virtual Academy
- 3Space International House, Canterbury Crescent
- London
- SW9 7QD
- United Kingdom
Experience the award-winning online school for 11 - 18 year olds
World-class virtual schooling built on personal mentoring and community, run by teachers from the UK's top schools, and proudly accredited by the Department for Education (read the full report here)
We are the perfect school for modern times - combining smart technology and engaging online resources with one-to-one support, active group learning and exciting multi-disciplinary projects.
We offer pupils the flexibility to learn from the comfort of their home, anywhere in the world, while ensuring they develop the social skills required to live fulfilling lives and succeed in the workplaces of the future.
The skills we champion are self-sufficiency, collaboration, problem-solving, creative and critical thinking, leadership, and mindfulness.
We operate term dates broadly in line with those in the independent school sector.
Our curriculum for Years 7 and 8 takes advantage of Key Stage 3's flexibility. Alongside the foundational curriculum, students encounter a diverse array of topics. The key stage 3 curriculum combines the Inner core subjects of English, Maths, and Science (Cambridge Lower Secondary) and the outer core is made up of History, French, German, Spanish, Global Perspectives, Digital Literacy, PSHE, Classical Civilisation, Computing, Music and Art & Design.
Pupils commonly study between 5 and 9 subjects in Years 9-11 and 3 - 4 subjects in Years 12-13. These include a combination of the core subjects: Maths, English Language, English Literature, Biology, Chemistry and Physics - and electives: Geography, History, Business Studies, Psychology, Global Citizenship, Computer Science, French, Spanish, Art and Music. All of our courses (with the exception of Psychology, Art and Music) are IGCSEs awarded by either Cambridge or Pearson Edexcel.
How Pupils Learn
Minerva Virtual Academy is underpinned by ‘four pillars’. These are: a virtual learning platform, live lessons, mentoring and community. As part of this offer, all pupils receive weekly one-to-one mentoring sessions and, through the virtual learning platform, can communicate with their mentors at any time. Community plays a key role at Minerva Virtual Academy. Pupils attend weekly assemblies and can participate in a wide range of after-school clubs.
The curriculum at Minerva Virtual Academy is delivered through a ‘flipped learning’ model. This involves pupils undertaking interactive self-study on the virtual learning platform before attending live lessons.
Alongside the taught curriculum, pupils participate in an extensive well-being programme. Designed to support pupils’ personal and academic growth, wellbeing sessions help pupils manage their own health, relationships, emotional intelligence and communication skills.
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