Assistant Office Manager
Michaela Community School
Wembley Park
- Quick apply
- Expired
- Salary:
- Up to 38k
- Job type:
- Full Time, Permanent
- Start date:
- ASAP
- Apply by:
- 22 January 2019
Job overview
Salary: Up to 38k per annum, depending on experience
Hours of Work: Mon-Thurs 7:45am-4:30pm, Fri 7:45am-3:30pm
Holiday: The Employee will have 30 days holiday to be taken during non-term time
Pension: Local Government Pension Scheme ("LGPS"), London Borough of Brent
Reporting to: Office Manager and Headmistress
Michaela Community School is an exciting and successful free school that opened in September 2014 and is rated Outstanding by Ofsted. The ambition of our vibrant and energetic team is to transform the lives of all children, including those from disadvantaged backgrounds.
We have 600 pupils from years 7 to 11. In September 2019, we will open our Sixth Form. We are a high-functioning, fast-paced school office. We are looking for someone who takes multi-tasking to a different level; someone who is bright, highly organised, has attention to detail and deals well under pressure. You will be expected to lead and direct the members of the office team. You must be a driving force.
General Duties
● To provide a comprehensive administrative and organised support service to the School
● Have excellent knowledge of all school office procedures to carry out all administrative duties in a timely and efficient manner ensuring deadlines are met within the school office in order to maintain the efficient running of the school.
● To be key person responsible for pupil admissions in accordance with the LA/school admissions policy
● To compile letters/documents as requested
● To provide general administrative support, including photocopying, other reprographics, completing standard forms, responding to routine correspondence, distributing information around the school
● Update the Visitor Letter display book regularly
Admissions Officer
● To be wholly responsible for the admissions process for the school, acting as the school’s Admissions Officer, (including mid-term admissions and leavers including CTFs, waiting lists, transfer to different schools etc)
● To inform prospective parents of the application procedure
● Arranging Open Events for Year 6 pupils
● Arranging Welcome and Induction Events for new pupils
● To maintain pupil record folders, files and cards, supporting parents with completing the forms and chasing parents where necessary
● Updating all school systems with new starters e.g. Quizlet, Reward, Arbor etc
School Payments
● Setting up new pupils on Parent Pay
● Setting up new payment items e.g. school trips, revision guides, music lessons
● Creating the payment schedule in line with the school calendar
● Be responsible for all correspondence relating to payments
● Chase payments and report back to Senior Team
Michaela Community School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful candidates will need to undertake an Enhanced Disclosure via the DBS and/or provide police checks from other countries, where appropriate. Michaela Community School is an equal opportunities employer.
Person Specification
1. Experience
• Relevant work experience Essential
• Experience of working on own initiative Essential
• Experience of the use of a wide range of computer software (e.g. word processing, spreadsheets, databases) Essential
• Knowledge/experience of Education sector and/or schools Desirable
2. Special abilities / aptitudes
• Flexibility and ability to work as part of and to contribute to the school administrative team Essential
• Interpersonal skills - dealing with parents, students, colleagues and outside agencies Essential
• Ability to deal sensitively and in confidence with a wide range of issues relating to working practices Essential
• Ability to communicate effectively at all levels both verbally and in writing. Essential
• Ability to work effectively under pressure and to manage own workload Essential
• Ability to type quickly and accurately Essential
• Ability to work methodically, ensuring attention to detail Essential
3. Other job specific requirements
• Commitment to the Authority’s Equal Opportunities Policy and acceptance of their responsibility for its practical application. Essential
4. Education and Training
• Educated to degree level or similar Essential
About Michaela Community School
- Michaela Community School
- Arena House, North End Road, Wembley Park, Wembley
- Middlesex
- HA9 0UU
- United Kingdom
Michaela Community School is an exciting and successful free school that opened in September 2014 in Wembley, and is rated Outstanding by Ofsted. You may have heard of us: our Headmistress, Katharine Birbalsingh, is often in the news saying things that others find controversial but that we think are common sense. In 2023, our Progress 8 at GCSE was 2.37, the highest Progress 8 in the country. Nearly three quarters of our GCSE papers achieved a 7 to 9 grade. We also got 94% grade 5s in English and Maths. Our A level results were equally impressive with three quarters of our A-Level exams graded A* or A, and 75% of students went on to Russell Group universities, including Oxbridge, Imperial and LSE.
The ambition of our vibrant and energetic team is to transform the lives of all children, including those from disadvantaged backgrounds. Many of us are Teach First Ambassadors. Some of us are not. All of us want to change the world by showing that a child’s home circumstances don’t have to be a barrier to exceptional success.
Headmistress
Ms. Katharine Birbalsingh
Values and vision
Michaela Community School in Brent has a special focus on self-discipline and knowledge. Our tight behaviour systems ensure you can really teach. The school believes its task is to develop the whole child. Teachers encourage children to contribute to their wider community and to show compassion, consideration and kindness to all.
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