Assistant School Business Manager

The Federation and Academy
Haberdashers’ Aske’s Hatcham College provides a safe, rigorous and challenging learning environment for pupils of all abilities and backgrounds. Our expectations are high in terms of pupil progress and achievement, and behaviour. In February 2014 we received our fourth consecutive Ofsted grade of ‘Outstanding’. 

Summary of the overall purpose of the job:

The Assistant School Business Manager will be part of the team responsible for providing professional leadership and management of school support staff in partnership with teaching staff, to enhance their effectiveness in order to achieve improved standards of learning and achievement in the school. You will support the School Business Manager in ensuring the highest standards of business ethos within the administrative function of the school and strategically ensuring the most effective use of resources in support of the school’s learning objectives. A four year funded professional development training programme leading to Schools Business Management accreditation is offered as part of the package.

Key responsibilities and objectives of the job:

General

• To assist the School Business Manager in planning and managing change in accordance with the school development/strategic plan.
• To assist the School Business Manager in leading and managing all school support staff
• To assist the School Business Manager in effective financial resource management

In addition, to lead on one of the following areas:

Administration Management

1. Manage the whole school administrative function and lead a group of support staff

2. Design and maintain administrative systems that deliver outcomes based on the school’s aims and goals

3. Manage systems and link processes that interact across the school to form complete systems

4. Define responsibilities, information and support for staff and other stakeholders

5. Develop process measures that are affordable and that will enable value for money decisions for those managing resources

6. Establish and use effective methods to review and improve administrative systems

Management Information Systems & ICT

1. Consider approaches for existing use and future plans to introduce or discard technology in the school

2. Consult with relevant people and other parties to introduce new technology or improve existing technology for different purposes

3. Ensure that the school has a strategy for using technology aligned to the overall vision and plans for the school ensuring value for money

4. Communicate the strategy and relevant policies, including Data Protection for use of technology across the school

5. Establish systems to monitor and report on the performance of technology within the school

Human Resource Management

1. Manage the payroll services for all school staff including the management of pension schemes and associated services.

2. Ensure the school’s equality policy is clearly communicated to all staff in school

3. Ensure that all recruitment, appraisal, staff development, grievance, disciplinary and redundancy policies and procedures comply with legal and regulatory requirements

4. Manage recruitment, performance management, appraisal and development for all support staff.

5. Monitor the relevant legal, regulatory, ethical and social requirements and the effect they have on your school and staff

6. Ensure people have a clear understanding of the policies and procedures and the importance of putting them into practice

7. Monitor the way policies and procedures are actioned and provide support where necessary

Facility & Property Management

1. Ensure the supervision of relevant planning and construction processes is undertaken in line with contractual obligations

2. Ensure the safe maintenance and security operation of all school premises

3. Manage the maintenance of the school site including the purchase and repair of all furniture and fittings

4. Ensure the continuing availability of utilities, site services and equipment

5. Follow sound practices in estate management and grounds maintenance

6. Monitor, assess and review contractual obligations for outsourced school services

7. Ensure a safe environment for the stakeholders of the school to provide a secure environment in which due learning processes can be provided

Health & Safety

1. Act as the school’s Health & Safety Co-ordinator and Fire Officer.

2. Plan, instigate and maintain records of fire practices and alarm tests.

3. Ensure the school’s written health & safety policy statement is clearly communicated and available to all people

4. Ensure the health & safety policy is implemented at all times, put into practice and is subject to review and assessment at regular intervals or as situations change

5. Enable regular consultation with people on health and safety issues

6. Ensure systems are in place to enable the identification of hazards and risk assessments