Assistant to Head’s PA

We are looking for a professional, friendly and efficient administrator to join our Academic Administration Team. Acting as a school ambassador in this outward facing role, we are seeking an individual with first class communication and administration skills and the ability to create a welcoming and friendly atmosphere to parents, staff and students.  Experience of working within a fast paced and multi-tasking environment is essential.

Experience & Background

You will need to be educated to A level standard or equivalent with experience in a comparable administration role, within a customer focussed environment. You will also be a reliable and capable individual, who can use their own initiative, as well as work as part of a team. 

Duties

You will be responsible for:

• Dealing with school correspondence such as responding to emails in the Dunannie inbox, actioning post and sending emails and letters to parents and staff
• Event management, designing posters and/or invitations and organising catering, photographers etc for the event
• Entering pupil data and maintaining records and information on the school data management system (iSAMS)
• Managing stationery, stationery requests and  stock levels
• Managing the systems and administration for school activities/clubs, trips and courses
• Providing general administrative support across a wide remit of tasks as delegated by the Head’s PA

Please read the job description and terms and conditions for the post for more details.

Hours of Work

This is a Term Time Plus post working 20 hours each week, Monday to Friday, from 08:30am to 12:30pm whilst the school is open and students are present, and for five weeks non-term time.

Benefits

Free on-site parking

Funded Healthcare Cash Plan

Pension with Royal London

Salary Extras Benefits Platform

Lifeworks Employee Assistance Programme

Free lunch and breakfast is provided during term time  

How to Apply

For further details on how to apply, please visit the recruitment portal on the Bedales Schools website:
https://www.bedales.org.uk/our-schools/about-bedales/job-vacancies 

Closing date: 9.00am, Monday 7 February 2022

Interviews will take place within 2 weeks of the advertised closing date.

Pre-Appointment Checks

All candidates will undergo a Safeguarding Suitability Interview and application for an Enhanced DBS and Barred List check and be asked to provide evidence they are eligible to work in the UK, on an on-going basis, at the shortlist stage of the selection process.

Safeguarding Statement:

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

Candidates will be required to undergo child protection screening appropriate to the post, including checks with past employers, the Disclosure and Barring Service (DBS), Prohibition from Teaching Checks, Prohibition from Management Checks.

The safeguarding responsibilities of the post include:

• safeguarding and promoting the welfare of children;
• fostering a culture of openness, safety, equality and protection;
• providing a safe and welcoming environment where both children and adults feel secure, able to talk and believe that they are being listened to;
• playing a key role in prevention of harm and an equal responsibility to act on any suspicion or disclosure that may indicate a child is at risk of harm; 
• when concerned about the welfare of a pupil, acting in the best interests of the pupil. 

All staff have a key role to play in identifying concerns early and in providing help for children and are expected to act in accordance with the school Safeguarding & Child Protection Policies.

The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job candidates to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.