Assistant to the Bursar & Clerk to the Governors, Sevenoaks, Kent

Closing date:

Sevenoaks SchoolSevenoaks, Kent

Date posted:
Contract type: Full Time
Salary: Competitive Salary - plus benefits
Contract term: Permanent

The Role 

This is an excellent opportunity for someone with previous PA or Executive Assistant experience at senior level, who is interested in being involved in a fast-paced and rapidly developing school community.  The work will be varied, interesting and challenging and will require a high degree of professionalism and discretion given the sensitivity of many matters that will be dealt with by the Bursar and her assistant.

Key Responsibilities  

  • Develop a knowledge and awareness of the ethos and mission of the school, its activities and future plans, and the identities and various responsibilities of staff, particularly those in regular contact with the Bursar.
  • Act as the first point of contact for staff, parents, and visitors to the Bursar, communicating effectively and promoting the reputation of the School at all times.
  • Organise activities with and be responsible for communications between the School and its Governors and Trustees, and maintain the diary for the Chairman of Governors for matters relating to the school.
  • Maintain the complex diary for the Bursar, ensuring that scheduling is aligned with working priorities and objectives, and makes the most effective use of available time.
  • Deal with all incoming emails, post and phone calls; prioritising and either responding or forwarding to relevant colleagues, consulting with the Bursar or others as necessary. For complex or longer running queries/issues, it may be necessary to make further enquiries, prepare verbal or written briefings, and make recommendations for action.
  • Organise internal and external meetings, book venues and meeting rooms, make arrangements for equipment and catering, ensure invitations, agendas and briefing papers are circulated in a timely manner and collate invitation responses.
  • Assist in the preparation, collation and digital distribution of board papers or presentations, handling all sensitive or confidential matters with discretion.
  • Attend meetings, take accurate notes, promptly prepare minutes, and then follow up any action points to ensure they have been completed by the nominated staff within agreed timescales.
  • Assist the Bursar in organising her workload, keeping track of live issues, recommending priorities and time allocations, and ensuring that actions can be, and are, completed to agreed timescales.
  • Prepare all paperwork and files relating to the daily schedule.
  • Provide general secretarial and administrative support, including maintaining clear and effective digital and paper records, and maintaining office supplies and equipment.
  • Prepare travel schedules, and make travel and accommodation arrangements.
  • Provide welcoming care for visitors, including the provision of refreshments.
  • Organise own workload and prioritise on a daily basis using own initiative and knowledge of the work, with minimum direct supervision.

Please see attached document for full Job Description & details on how to apply.

More about Sevenoaks School
Type: Mainstream School
Phase: Secondary
Funding status: Independent
Gender: Mixed
Age Range: 11 - 18 years
Denomination: Inter-denominational
Address: High Street, Sevenoaks, Kent, TN13 1HU, United Kingdom. View in Google Maps
Telephone: +44 1732 455133
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Academic excellence, with a strong pastoral and co-curricular emphasis and a global dimension.

Sevenoaks School is a large, co-educational HMC school. Founded in 1432 by William Sevenoke, the school has over the last 50 years developed an internati...