Attendance Administrator

Grace College is a place of boundless potential, and we are seeking an enthusiastic and detail-oriented Attendance Administrator to help ensure that our attendance systems run smoothly and effectively. This is a wonderful opportunity to be part of a school where every student is valued and given the chance to flourish.

As an Attendance Administrator, you will be responsible to the Senior Attendance Lead for:

• Managing and monitoring the completion of registers, ensuring all registers are completed timely and accurately, and following up on missing marks and records of reason for absence
• Sending the daily absence alert each morning
• Monitoring the attendance email account and telephone line and ensuring that absence messages are recorded on the MIS accurately
• Being proficient and responsible for the use of attendance monitoring software and any system this feeds into for statutory reporting, such as the MIS for the school census returns
• Making contact with families regarding unexplained absences and communicating updates to the Attendance Support Officers when they are carrying out home visits where necessary
• Following up with staff on any instances of non-completion or inaccuracies in registers and reports
• Liaising with colleagues inside the school and externally to ensure the registers are accurate and up to date
• Taking receipt of leave of absence requests and ensuring that they are reviewed in line with the attendance policy, recording the outcome of this on the MIS
• Ensuring that letters regarding attendance are sent to parents in line with the attendance policy, including staged response letters, editing these where appropriate and recording them on the MIS
• Preparing referral documentation for external agencies to support the needs of young people and supporting the Senior Attendance Lead to ensure these referrals are made in a timely manner.
• Providing daily attendance information and reports to the Senior Management Team
• Undertaking general office duties within the Attendance Office, answering telephone calls, face-to-face enquiries, photocopying, minute taking, etc.

As an 11–19 secondary school serving nearly 1,300 students in central Gateshead, we have a clear vision for excellence in character education, the examined curriculum and in service to our community, grounded in our strong Christian ethos. We are part of the Emmanuel Schools Foundation, which opens exceptional opportunities for knowledge sharing and career development. We have a clear model for school improvement to provide an outstanding education for all students and are relentless in the pursuit of this goal. You will be central to delivering our strategy as you transform both the school and our students’ futures.

Join us, and in addition to working with committed and helpful colleagues, the Trust can offer access to the following benefits:

• Defined benefit pension scheme
• Employee Assistance Programme
• Access to our exclusive Benefits Hub
• Daily lunch allowance
• Free parking
• Employee-centred and family-friendly policies and practices that support you in and beyond the workplace
• Enhanced sick pay, maternity leave and paternity leave (dependent on length of service)
• Cycle scheme
• Funded eye tests and glasses for DSE users (subject to T/Cs)

For further information and to apply, please click here.

Closing date: 9.00am on 17th February 2025.

Interview date: w/c 17th February 2025.

Grace College is committed to the safeguarding of children and all staff are expected to ensure that the College is a safe and secure environment for our students. All applicants are referred to the Safeguarding Statement, which is to be found within the Policy section of the Grace College website.