Attendance Manager with Examinations responsibilities

ABOUT CATS CAMBRIDGE

CATS Cambridge offers an outstanding international pre-university educational experience to students aged 14+ from all over the world. CATS students live and work at the custom built Cambridge campus, studying for GCSEs, A levels and University Foundation Programmes, and preparing for admission to universities across the country and elsewhere. We pride ourselves on our approach to teaching and learning, with small class sizes and an informal atmosphere ensuring that students are treated as individuals and build great relationships with staff.

OVERVIEW OF THE JOB

The responsibility of the Attendance Manager (with Examinations Responsibilities) maximise student attendance within the College. This requires the timely provision of accurate and clear management information to key members of staff and timely contact with students. In addition the role will also work under the direction of the Examinations manager to ensure the smooth running of all internal and external examinations and interactions with the examination boards 

REPORTS TO

You will be directly responsible to the Assistant Principal (Admissions and Administration). You will work within the framework set by and under the general direction of the Principal.

MAIN RESPONSIBILITIES OF THE JOB

As Attendance Manager

 To direct, supervise and liaise the Examinations Manager (with Attendance Management Responsibilities) and others in all matters relating to that role’s contribution to the College’s management of student attendance.

 Update attendance registers daily following initial teacher entries

 Monitor and respond to the UKVI tracking report

 Provide management data for attendance

 Monitor all low-attendance students, liaising closely with the Assistant Principal (Pastoral Care and Personal Development) and the House Directors

 Authorise allowable absences, consulting with boarding and pastoral staff where necessary

 Follow up missing attendance data

 Respond to student and staff queries via email, phone and in person

 Maintain registers by building them at the start of each academic term and closing them at the end of the academic year 

 Take a lead role in promoting the college aims with regard to the Attendance Policy and ensure that all aspects are implemented successfully. Make suitable recommendations for any changes to this policy based on experience

 Monitor, assist and take appropriate action to improve the attendance of individuals and groups, to ensure that non-attendance is quickly tackled and challenged

Examinations

Under the direction and supervision of the Examination Manager:

 To direct, supervise and liaise the Attendance Manager (with Examinations Responsibilities) and others in all matters relating to that role’s contribution to the College’s management of examinations, internal and external.

 To have a full understanding of Unit-e Exams Manager, Shackleton and the College Exams Policy, in order to:

 Administer all external and internal examinations, including liaison with the Joint Council for Qualifications (JCQ) and examination boards, ensuring all entries are processed in accordance with the examination board regulations and deadlines

 Liaise with the Assistant Head (Academic) and Heads of Department to ensure that exam entries are processed accurately and deadlines are adhered to

 Prepare and update all examination entries, including financial estimates of fees

 To take the lead in the management of UFP Examinations, acting as the DigiExam account management such that you are able to:

o administers the school's/organization's accounts by inviting teachers, administrators and account managers, and by revoking accounts.

o Schedule, start and end exams. Create courses and classes. Enter students for exams. 

o See which students have started and handed in their exams.

o Unlock student exams. 

o Search for the students registered in DigiExam and their log in criteria.

o Create invigilator account, provide relevant trainings for invigilators and teachers. 

o See all exams, classes, and courses that teachers create.

o See all exams, classes and courses that students have completed or are members of.

o Remove the anonymization from exams.

o Serves as the contact person/liaison between DigiExam and the school.

 Printing and distributing UFP certificates.

 Canvas 

o Publish and start courses on Canvas

o Create groups and enrol students into courses

 Provide relevant data in respect of entries, fees and late fees to the SLG

 Responsible for the organisation of the examination timetable, including liaison with external venue providers to ensure that appropriate rooms are booked for examinations.  

 Publish agreed timetables and seating plans to staff and students

 Liaise with the Assistant Principal (Academic) and the Heads of Department in the organisation, timetabling and invigilation of all internal/mock examinations and practical assessments

 Responsible for the dissemination and collection of Optem forms and coursework mark sheets to Heads of department for completion and return to the exam boards by the specified deadlines

 Brief students on examination procedures and produce guidelines for staff and students

 Responsible for organising and overseeing student movement to ensure that appropriate examination conditions are in place for all examinations

PLEASE NOTE THIS IS A REDUCED JOB DESCRIPTION PLEASE REVIEW THE FULL JD ON THE COMPANY WEBSITE BEFORE APPLYING.

PERSON SPECIFICATION

The job requires that you are:

 Efficient and organised

 Really good at using Microsoft Excel

 Smartly and professionally dressed

 Good at prioritising your time

 Fluent in English

 Able to work under pressure

 Internationally aware and culturally sensitive

 Friendly, with a professional telephone manner

 A quick learner

 Proactive, flexible and reliable

 Trustworthy, dependable and reliable

And that you have:

 Very strong general IT skills, including the ability to navigate a database system

 A logical, structured and organised outlook on life

 High levels of energy, an even temper and a sense of humour

 Ability to relate to young people

 Ability and willingness to work in a multi-cultural environment

 Willingness to work unsociable hours, including occasional weekend and evenings

 Ability to work as a team member and lead by example

 Excellent interpersonal and communication skills

 Experience working in a customer service role, if possible

About CATS Global Schools

CATS Global Schools (CGS) is a leading provider of pre-university academic courses and English language courses in the UK. We provide programmes including A Level, IB and University Foundation, as well as English Language Study, to a growing number of international students seeking to win places at UK universities.

We operate a number of different educational brands: CATS Colleges in Cambridge, Canterbury and London; CATS Academy in Boston and China; and Stafford House English language schools and study holidays. The Groups also also includes Bosworth Independent College, Bournemouth Collegiate and St Mike’s (Llanelli). We benefit from being part of a global team focused on teaching and learning.

And finally

CGS is committed to safeguarding and promoting the welfare of children and young people and expect everyone connected with the College/s to share this commitment.