Attendance Officer

Attendance Officer Vacancy

Aylesford School Warwick is a forward thinking and exciting educational environment. We pride ourselves on our commitment to our students and our community.

We are seeking to appoint a friendly, diligent and motivated individual to join our pastoral team, reporting into our Director of Pastoral Care. You will also work closely with the Director of Safeguarding, HoY’s, and Pastoral Support Officers.

The successful candidate must willing to complete a DBS check in order to meet the commitment of the School to their Safeguarding of students and pupils.

Hours:  37 hours per week, Monday to Thursday 07.45am – 3.45pm and Friday 07.45am – 3.15pm. Which includes a 30 minute unpaid lunch break, term time only plus teacher training days (39 weeks per annum)

Salary Scale:  Grade F, (Points 7-10) £22,369.00 - £24,054.00 per annum which equates to an actual salary of £19,073.04 per annum

This position is offered on a 12 month fixed term contract in the first instance, to be renewed annually.

Specific Duties and Responsibilities

Core Purpose

·        To oversee the schools attendance procedures, be the first point of contact for all attendance issues and information in the school, liaising with the HoYs & SLT Link to ensure that all student attendance data is accurately recorded

 Specific Duties and Responsibilities

·        Be responsible for recording of all attendance data for Secondary Phase and reasons for pupil’s absence on a daily basis including:-

·        Chasing N Codes.

·        Managing the input of lates and absences of students onto Synergy.

·        Managing the ‘First day calling’ procedures through the Synergy software package; liaising with parents to notify of absent students

·        Ensuring all registers are completed correctly on Synergy; chasing staff inaccuracies & checking data is accurate.

·        Working with the Primary School to ensure attendance calls are carried out and correctly recorded on Synergy. Deputise in the case of absence of the Senior Primary Administrator

·        Handling potentially difficult conversations with parents

·        Keeping a log of all correspondence from parents

·        Building relationships with parents

·        Update SYNERGY with information received from form tutors and HoYs.

·        Support HoYs and Senior Leaders in advising the school on all matters relating to attendance.

·        Analyse and report on attendance patterns to the HoYs and SLT Link

·        Produce attendance information and reports when asked for by staff.

·        Complete weekly intervention checks, liaising with the HoYs and SLT Link

·        Manage school correspondence in respect of attendance, issuing letters and liaising with Senior Leaders and HoYs as appropriate

·        Complete appropriate ‘leave of absence’ paperwork for Warwickshire Attendance Service (WAS) & making referrals

·        Produce attendance registers from Synergy

·        Check online registration of students at alternative provision

·        Ensure that other office staff are trained on attendance procedures in case of staff absence

·        Undertake SYNERGY/ Attendance training when appropriate

·        Undertake other routine procedures; assist in completing all statutory data returns

·        Ensure relevant information is disseminated promptly re: absences

·        Ensure the careful, confidential and secure handling and processing of information

·        Work with the Director of Safeguarding to co-ordinate safe and well checks

·        Linking student absences to Safeguarding concerns using the School’s internal system – CPOMS

·        Working with the Director of Pastoral Care when a parent requests to home school their child.

Please email complete application forms to hughes.s@aylesfordschool.org.uk or post to:-

FAO Samantha Hughes, HR Officer & Headteacher's PA, Aylesford School & Sixth Form College, Tapping Way, Warwick, CV34 6XR

Contact Samantha Hughes, HR Officer & Headteacher's PA for any queries on hughes.s@aylesfordschool.org.uk or telephone 01926 747100

Please note we do not accept CVs - candidates should download and complete the application form available below. 

Closing date is Monday 30 January 2023

Interviews will be held week commencing 30 January 2023, further details will follow

Start Date:    ASAP