Bursars Administrator

Job Title: Bursar’s Administrator

Salary: £20,000.00 - £23,000.00 (Pro rata)

Permanent/ Fixed Term: Permanent

Hours: 

• Monday to Friday
• 28 hours per week
• 52 weeks per hear

Closing Date: 31st October 2021

Introduction: 

Queen Ethelburga’s is set in more than 220 acres of beautiful North Yorkshire countryside, on the Thorpe Underwood Estate. Staff work as one team – whether they are directly teaching or supporting students as part of the school and pastoral teams, or as part of our estates team making sure that the campus works as it should – to create a vibrant learning and living environment in which every student can thrive. We aspire to excellence, have high expectations of ourselves and others, and take pride in everything we do. We aim to nurture resilient, confident, and independent lifelong learners. The Queen Ethelburga’s Collegiate Standard is ‘To be the best that I can with the gifts that I have’.

Role: 

We are searching for a Bursar’s Administrator to provide administrative support for school finance related matters. 

This job description is written at a specific time and is subject to change as the demands of the Collegiate and the role develops. The role requires flexibility and adaptability and the employees of the Collegiate need to be aware that they may be asked to perform tasks and be given responsibilities not detailed in this job description.  

The Finance Department:

Thorpe Underwood Services is a management services business for several businesses on the 200-acre Thorpe Underwood Estate along with c550 staff including

• E&L Insurance a niche insurer with £65m GWP and c400,000 policy holders
• Queen Ethelburga’s Collegiate an independent school with approx. 1,300 students
• Martin Services a management letting business responsible for 88 residential properties

The Finance Department works cohesively to support the finance needs of the entire organisation.

Key Responsibilities include (but are not limited to):

Student School Fees: 

• Prepare monthly Kindergarten invoices
• Manage Student & Kindergarten Invoice Queries (telephone & email)
• Chasing of Student & Kindergarten overdue fees as directed
• Email Students fee & Kindergarten fee statements as directed
• Identify and process student recharges and/or budget charges
• Production of Direct Debit advance notice letters
• Production of Advance Fee Illustrations
• Monitor for receipt of Military CEAs, providing parents with confirmation of receipt
• Manage repayment of Overseas Refundable Deposits, including submission to bank system and reply to all queries

Preparation of school cash requirements:

• Prepare student pocket money requests
• Prepare school weekend activities cash requests

Sage Accounting System:

• Set up new Student starters in Sage
• Monitor receipt of signed Fee Remission Letters

General Duties: 

• Recovery of unpaid import duty on all letters/parcels
• Inputting payments onto the banking system
• Provide cover for topping up of ATMs and Change Machines
• Any other duties reasonably required within the capabilities

The Appointed Candidate will have:

• Experience of managing petty cash
• Experience of working within a school environment (Desirable)
• Knowledge of Microsoft Office (Specifically Excel)
• Knowledge of Safe accounting system (Desirable)
• A confident and professional telephone manner
• Accuracy in work with keen eye for details
• Ability to work to tight deadlines
• Good communication and organisational skills

Benefits: 

• Competitive salary
• All staff are enrolled in the People’s Pension Scheme
• Employee Assistance Programme
• Free staff gym
• Annual family summer barbecue
• Annual black tie Christmas Ball for staff and a guest
• Subsidised school fees for staff children

• Applying:

QE is committed to ensuring a safe environment for its pupils and staff. Applicants will be required to provide proof of identity and undergo the relevant DBS checks for their role.

Any personal information you share with us on your application form will be used solely for recruitment purposes. Your details will be held for up to 6 months and destroyed after this time. 

Any questions on individual roles or the recruitment process can be sent to the HR department on recruitment@qe.org

We receive high volumes of applications, due to this if you have not heard from us within two weeks of your application, unfortunately on this occasion your application will not have been successful.