Business Analyst

Job Description

The initial focus of this role will be to implement an HR and payroll system, with responsibilities including:

• Defining the scope, assessing the risks and potential issues, and providing solutions for the implementation of the new HR and payroll system.
• Developing process documentation (‘As-Is’ and ‘To-Be’ processes) to align the system with the project’s vision.
• Engaging with all members of the King’s community to gather and communicate system requirements.
• Producing use cases to drive functional and nonfunctional design and development of the system.
• Developing and coordinating functional and user acceptance test plans.
• Coordinating testing to ensure the system is properly configured, and will be effective for users.
• Working with the IT team and other relevant staff to lead the configuration, installation and integration of the new system.
• Designing systems for reporting and analytics using Power BI, ensuring system adaptability.
• Working with the supplier and IT team on data migration.
• Coordinating a full programme of training and documentation for staff who will use the system.

Additional responsibilities will include:

• Implementing process automations using emerging technology platforms and user-centric business solutions.
• Identifying data requirements and priorities through a close working relationship with the Bursar, Director of People and senior management.
• Developing data solutions including dashboards, reports, and visualizations from staff and student data.
• Ensuring data accuracy, integrity, and security with the IT team.
• Identifying business process improvements and presenting data-driven recommendations.
• Ensuring system efficiency, supporting ongoing monitoring and assessment.
• Performing project and change management activities such as collecting and documenting requirements, tracking deliverables and facilitating communication to implement continuous process improvements.
• Working closely with senior management and key stakeholders for monitoring and assessing ongoing effectiveness of systems and solutions.
• Providing end user support for HR and payroll system.
• Taking ownership of maintenance, upgrade and further enhancement of HR and payroll system.
• Identifying issues with data quality and implementing appropriate solutions to address and prevent them.
• Managing access and permissions for HR data. Working with IT to identify and mitigate any risks to data security.
• Contributing to future technology projects within the school, as needed

Person Specification

• Educated to degree level in a technical subject will be preferred.
• Experience in a technical field, ideally as a business analyst or software developer.
• Experience of data migration preferably with HR systems.
• Strong documentation skills for business analysis (e.g., process mapping, user stories, test scripts).
• Ability to manage projects independently and keep stakeholders informed.
• Experience with data visualization tools and the ability to present findings to different audiences.
• Knowledge of configuring ETL (Extract, Transform and Load) tools and/or ability to write code to extract data from multiple sources, automate data flows using APIs to various systems and platforms and prepare data for use in data visualisation platforms.
• Experience of building constructive relationships with colleagues at different levels.
• Experience of working with third party suppliers for procurement, implementation and ongoing evaluation and maintenance activities.

Terms and Conditions

• Full time - 40 hours a week, Monday - Friday with 30 mins unpaid lunch break.
• Contributory pension scheme
• Programme of health benefits
• Free lunch in the Dining Hall during term-time
• Membership of the King’s Sports Club

King’s is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities.   

To apply for this role, please visit our website via the apply button.

Closing date: 9am on Tuesday 15th April 2025.

First round interview date: w/c 21st April (via Microsoft Teams)

Second round interview date: w/c 28th April 2025 (in-person) 

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974.

King’s is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King’s College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.