Business Support Administrator, Camden

Closing date:

The UCL Academy, CamdenCamden

Date posted:
Start date: January 2020, or earlier, depending on notice period
Contract type: Full Time
Salary: £24,618
Contract term: Permanent

Salary: UCL Academy Pay Scale 5, SP22 (£24,618) 

Contract Type: Permanent, Full Time, all year round

Location:          Swiss Cottage, London Borough of Camden

Start Date:        January 2020, or earlier, depending on notice period

“The school’s work to promote pupils’ personal development and welfare is outstanding” OFSTED 2016

The UCL Academy are seeking a motivated and intelligent Business Support Administrator to work as part of the UCL Academy administration team. Proudly rated Good by Ofsted in all 4 categories in June 2016, The UCL Academy is a mixed 11-19 Academy in the heart of the London Borough of Camden.  We offer iconic state-of-the-art facilities, training and development opportunities and the opportunity to work with the latest innovations in classroom technology.

We Offer:

• Unlimited access to opportunities for self-development and intensive weekly Continuing Professional Learning; 

• A whole school wellbeing strategy and designated Academy Wellbeing Lead;

• An exclusive partnership with UCL where staff have access to unrivalled University libraries and resources;

• Suitable IT equipment for all staff;

• A generous health care plan, including reimbursement for optical, dental, physiotherapy and a range of other areas, 24/7 GP access, free counselling and discounted membership at over 2,000 gyms nationwide.

• Cycle to Work scheme with ample space for bike storage.

Job Role:

• The successful candidate will be involved in business administrative and financial processes and ensure they are followed and completed accurately to fulfil the requirements;

• Managing day-to-day operations and resolving all the issues timely, this includes emails, telephone, suppliers and staff enquiries;

• Process purchase orders from internal staff, accurately and in accordance with agreed authorisation and timescales;

• Liaising with stakeholders including staff, parents, students, suppliers and other external bodies, this includes liaising with relevant suppliers for necessary documentation, including invoices, refunds, timesheets etc;

• Assisting Letting operations and cover the letting staff in their absence; 

• Arranging meetings, welcoming the visitors, taking minutes and follow up with the action plans;

• Manage day-to-day stock levels and compile orders;

• Assist with the deliveries distribution - Liaise with Premises Staff for the necessary arrangements; 

• Dealing with all the Parentpay queries effectively, this including refunds to students, preparing letters, trips fund and locker payments;

• Dealing with any student bursary queries, including checking bank details and processing for payment; 

You Will:

• Be proactive, approachable, calm and professional

• Have excellent communication skills and a high level of personal organisation

• Must be able to work professionally under pressure to meet deadlines, and operate flexibly within the changing needs of the school

• S/he will be highly numerate, a confident user of Excel and, ideally, with some previous experience of using financial systems.

• A good working knowledge of MS Office programmes.

• able to work accurately and efficiently both independently and as part of a team. Attention to detail is essential.

Salary: UCL Academy Pay Scale 5, SP22 (£24,618) 

How To Apply:

To apply please complete and submit a detailed application form, through the link provided. If you have any questions regarding the role you may contact Zaheer Ahmad, Recruitment Coordinator for further information. Your application is a direct application to The UCL Academy. Interviews will be held on the 10 December 2019 and you must be available to attend on this date.

Closing Date:   6th December 2019 at 1pm

The Academy is committed to safeguarding and promoting the welfare of children and young people. All appointments will be subject to receipt of satisfactory Enhanced DBS check, pre-employment checks and a probation period.

Please note that if you have not heard from the Academy within 2 weeks after the closing date, please assume you have been unsuccessful. 

More about The UCL Academy, Camden
Type: Mainstream School
Phase: Secondary
Funding status: State - Academy
Gender: Mixed
Age Range: 11 - 18 years
Address: Adelaide Road, Swiss Cottage, Camden, London, NW3 3AQ, United Kingdom. View in Google Maps
Telephone: +44 207 449 3080
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The UCL Academy is sponsored by UCL, a world-class, multifaculty, research-led university. UCL's vision is an innovative Academy for pupils aged 11 to 18. We are a comprehensive, co-educational, non-denominational, fully inclusive and an active membe...