Working in collaboration with the Marketing Manager and School Leadership, the Camp Coordinator will provide oversight and leadership in all operational and strategic aspects of the camps. This includes managing admissions, designing and preparing the camp programs, forecasting and monitoring budgets, recruiting and supervising staff, and ensuring that each camp runs smoothly from preparation through to evaluation and follow-up.
The Camp Coordinator will be responsible for building a strong team of instructors and support staff, fostering a safe and engaging environment for all participants, and ensuring that programs are creative, diverse, and aligned with the school’s mission and ethos. Effective communication and collaboration with families, staff, and the wider school community will also be essential to maintaining trust and delivering a high-quality camp experience.
In addition to program oversight, the Camp Coordinator will analyze outcomes and feedback, prepare reports for leadership, and implement improvements to ensure continuous growth and excellence in future camps. The role requires a high level of organizational skill, financial awareness, leadership ability, and a commitment to providing exceptional experiences for children and families.
Ultimately, the Camp Coordinator will ensure that StGIS Camps are delivered to the highest standard, reinforcing the school’s reputation for quality and care, while also supporting the long-term recruitment goals of StGIS.
Overview of Role
Planning & administration:
Develop risk management plans for all activities undertaken as part of the program, as well as relevant crisis management strategies.
Develop systems and maintain positive relations with all ancillary service providers (catering, transport, housekeeping, school medical, HOD Outdoor Activities and HOD Movement and Wellbeing).
Liaise with Admissions on recruitment of students to the program.
Take responsibility to recruit students via school agents.
Liaise with the Marketing Manager on promotion of the program.
Responsible for all parental communication following closure of the admissions deadline.
Responsible for inventory take over from the departments Activities, Boarding, Medical, Sports & Boarding.
Recruitment & training:
Staff the Program with teachers, activity leaders and house parents to ensure a safe and engaging program.
Liaise with the Head of Operations and Business Administration to ensure all contracts are in place and necessary safer recruitment practices are followed.
Train all staff in school operating procedures and ensure they are aware of the school behavior expectations and code of conduct.
Budgeting:
Develop and operate within the given budget.
Keep receipts and records of spending.
Facilitation:
Oversee all aspects of the program.
Work on the Camp as senior House Parent and/or Head of Activities, living in the boarding house.
Pitch the program at an appropriate level for all students to ensure they have maximum value and enjoyment of their experience, whilst maintaining high expectations of student behavior and conduct.
Ensure all students’ transfers from airports occur safely and smoothly.
Act as the Camp Safeguarding officer.
Ensure that health, hygiene and safety protocols are followed at all times.
Ensure all staff discharge their responsibilities with professionalism and integrity.
Be the point of contact for all parental communication and feedback regularly to parents.
Manage the school's resources in a responsible way.
Ensure all equipment/ resources/ teaching materials are ordered and available at the start of the camps.
Review:
Facilitate a full review of the program and submit this to the Head of School with recommendations.
Including staff, student and parent feedback.
Time commitment:
Camp set up and delivery 15 hours per week over the year (flexible outside of the camps) for 6 weeks of Camp in July and August every summer.
The dates will be confirmed yearly in the fall term of the school year before the Camps
10 hours per week over the year (flexible) are dedicated to Marketing work and Agent collaboration.
These 25 hours work per week are an average per year as per contract.
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