Central Academic Director

Your leadership will make a difference    

Through seven modern campuses and with a large team of professional teachers, Vietnam Australia School (VAS) offers a highly unique and integrated bilingual education system to nearly 9,500 predominantly Vietnamese students from Kindergarten to Grade 12. As our student base is growing even stronger, we are truly excited about having even more highly motivated, enthusiastic and capable leaders to join us. 

ABOUT THE POSITION

Reporting to the Academic Division Director / Principal, the Central Academic Director (CAD) is responsible for overseeing and managing academic matters in support of the delivery of the Cambridge Education Programme at VAS campuses. This includes leading a team of the Central Academic Management Members and Group Curriculum Coordinators to provide a high standard set of curriculum schemes of work every school year and train VAS teachers to deliver such curriculum. This also covers any curriculum development and improvement work, education quality assurance and school accreditation.

In addition, the CAD is responsible for the continuity and effective delivery of all the services offered by the Central Cambridge Academic Team, including Timetable, Budget Coordination & Planning, Administration of Exams & Assessment, etc.

Specific areas of responsibility are as follows:  

1. Curriculum model (scheme of work) and curriculum related matters 

• Overseeing the team in charge to timely produce the curriculum scheme of work for all subjects and all grade levels offered by the School. This includes a complete set of curriculum framework, learning objectives, schemes of work, and respective assessments
• Reviewing and approving the recommendations / selections of all required textbooks and resources in support of the academic delivery of the programmes and curriculums, whilst generating yearly identical textbooks / resources list for the entire school.
• Maintaining regular updates of all academic policies/ procedures and develop additional policies / procedures to support the ongoing delivery of the school’s education programme.

2. School’s self-evaluation reviews, resulting plans and school improvement support

Consistency across all schools is vital. To ensure this consistency of delivery and outcomes both academically and operationally, the Central Academic Director will oversee the set-up and functioning of a School Review Team, which forms an integral part of the leadership structure of VAS. The Team comprises of representatives from various VAS campuses and Central Management Offices and external experts/advisors (wherever relevant). It's crucial role includes developing, supporting, monitoring and evaluating the effectiveness and impact of VAS’s Annual Teaching & Learning Plan and its core values. The team will create a report that identifies strengths and weaknesses that need to be celebrated or addressed, leading to the creation of a school improvement plan each year, that will be managed and completed annually by the campuses. The progress will be reviewed during the next review cycle. 

This will set the foundation for any future accreditation that the group decides to embark on. 

3. Timetable & system-wide calendar construction and management 

Leading the central timetabling and scheduling team to produce:

• A system wide timetable (TT) to improve the efficiency in resources deployment, both in terms of physical facilities and human resources availability. This TT system will link the timetable to the manpower plan and the curriculum needs (of both Cambridge and MOET programmes). This includes maintaining, managing, and resolving all TT related matters on day-to-day basis. 
• A system-wide calendar for all VAS campuses that incorporate all individual calendars from different divisions/departments. This calendar will take preference over all events and activity planning by all related departments / divisions. It will be agreed & approved by the Senior Management Team Members & Cluster Directors. This will also include all sales & marketing, and event activities. The campuses will develop their campus calendar based on this approved calendar.
• Timely update and communication of the system-wide calendar. 

4. Budgeting and budget related matters

• Developing a budget planning & usage guide and managing the budget usage by all departments/individuals within the division, to ensure it is in compliance with the division’s guide and the company’s common policies.  
• Developing an equipment / supplies procurement guide and managing the order / procurement process by all departments within the division to ensure it is in compliance with the division’s guide and the company’s common procurement policies, whilst we support the activities plan of the division in the best manner.  
• Developing a comprehensive guide on science lab equipment/supplies to support the order of science lab equipment/supplies of each campus; consolidating & coordinating the list of science lab equipment & supplies between campuses and Procurement.
• Consolidating & coordinating the list of PE equipment & supplies between campuses and Procurement. 
• Assisting the Academic Division Director in developing a comprehensive teaching staff model to fit the approved education programme structures / pathways of the School, followed by detailed & regularly updated calculation of teachers to support the actual recruitment arrangements by HR and Clusters.
• Managing all teacher movements within a school year for the entire system to ensure the optimal utilization of manpower resources. 
• Handling all expat team payroll attendance data / processes and working hand-in-hand with Clusters and HR to ensure smooth coordination of such data / processes.

5. Administration of exams & assessments, both internal and external

• Consolidating and providing the Group Exam and Assessment Framework as the result of agreement by the Central Academic Team and the Cluster Directors.  
• Coordinating both the internal and external assessment preparation works including exam papers production, exams entries & registration, printing of exams papers, overall monitoring of actual exams, etc. The actual organization of exams at respective campuses lies with the Cluster Directors. 
• Coordinating all facilities requirements to support the organization of exams. The responsibility for the actual physical set up of the exam facilities at the campuses lies with the Cluster Directors.
• Producing a Group Wide Timetable of the actual exams/assessment events and its reporting, parent/teacher meetings.
• Timely updating and maintaining the active status and compliance of the Cambridge exam centres of all campuses within VAS school system.
• Producing student performance reports for the individual schools and the entire group in support of school review and school improvement plan.

6. Other Duties 

• Chairing the Academic Board meetings of the school and providing follow ups and administration of the Academic Board’s affairs.  
• Any other duties as assigned by the line manager and VAS Management from time to time.

REQUIREMENTS

• Bachelor’s degree in secondary education with PGCE (or higher qualifications) in educational management and leadership.
• Sound knowledge of UK (Cambridge) K12 education system.
• Middle to senior management experience in the areas of curriculum delivery, assessment, quality assurance & improvement, accreditation.
• Previous working experience in a bilingual school environment is an advantage
• Mature and calm individual with cultural sensitivity, strong leadership, and ability to work well vertically and horizontally in the organization to achieve effective cross functional collaboration.
• Data driven and able to work well with numbers.
• Ability to commit to 2-year contract as a minimum.

Next steps

Please send in your full application including your resume, cover letter, scans of all relevant documents/certifications, three references, and a copy of your passport.

This job will be posted until November 9th.