Data and Admissions Officer
Ark Globe Academy
Southwark
- £23,427 - £27,021 per year
- Quick apply
- Expired
- Job type:
- Full Time, Permanent
- Apply by:
- 27 January 2022
Job overview
Reports to: Data Manager
Start date: As soon as possible
Contract: Permanent, All year around
Salary: £23,427- £27,021 (Grade 5)
Hours: 8am to 5pm
The Role
To provide comprehensive administrative support to the Data Manager. You will be required to maintain up to date records of student and assessment details, ensuring that the information kept is both accurate and confidential.
The candidate for this role must have a can-do attitude and flexibility to support all aspect of the school is a key requirement.
Key Responsibilities
• To support Data Manager on data input, output and data integrity within the Academy’s MIS system; including attendance data, reporting, staff details; support of data required by exam officer; Census returns; admissions/leavers, exclusion, timetabling, student details, parent details, assessment records and systems; Special education needs, free school meals and timetabling
• Work closely with the Data Manager to process student data to provide statistical reports and analysis
• Ensure all school-based pupil assessment data is up to date and produce reports as necessary
• To populate pre-planned data sheets, save data and ensure an accurate back up process is secure
• Provide comparisons of school, subject, student group, and individual student assessment, trial and formal examination performance against corresponding relevant data
• Be comfortable using assorted software tools to manipulate large and complex data sets to extract relevant information, through use of relevant software such as Excel/MIS
• Provide other data and analysis, as requested by teaching staff, ALT, and other Senior Leaders in a format that is easily accessible
• Design report templates that reflect the Academy priorities to ensure that all stakeholders are communicated effectively regarding academic progress and other key information e.g. attendance
• To support the options process by providing leaders with relevant analysis
• Support the creation of the timetable with the Curriculum leads
• Provide timetable models for the options process in conjunction with Curriculum leads
• Assist Data Manager with cover during the academy day
• To work with the Business Support Team when the need arises in order to meet the needs of relevant teams and individuals in the Academy
• To assist and support the student services department with student attendance
• To manage the administration around permanent, internal and fixed term exclusions to include
re-integration meetings, liaising with LEA, sending exclusion analysis to relevant staff
• To assist with any other data packages and analysis as required
• To work closely with the Student Services Office Manager to ensure the admission process is run smoothly and effectively.
Other
• To populate the administration planning calendar with relevant events and deadlines
• Carry out other reasonable tasks as directed by the Executive Principal and ALT
• To carry out first aid duties, if required
• To undertake fire marshal duties, if required
• To undertake exam invigilation duties, if required
• To undertake lunch till duties, if required
• To undertake morning and afternoon playground duties, if required
• To be willing to undertake appropriate training in line with contractual duties
• To be flexible in regard to working hours
• Attend and support out of hours’ academy events e.g. summer fair, parents’ evenings
• This job description is subject to change with the agreement of the post holder
Person Specification: Data and Admissions Officer
Qualification Criteria
• Right to work in UK
• Maths and English GCSE at grade C or above
Experience
• Experience of working in a school or further education setting (Desirable)
• Experience of running effective administrative, clerical, ideally within a school setting (Desirable)
Personal characteristics
• Genuine passion and a belief in the potential of every pupil
• Flexible, highly organised and able to multi-task and prioritise work to meet deadlines
• Helpful, approachable and positive nature and ability to stay calm and diplomatic under pressure
• Able to take ownership of tasks and work with minimal supervision
• Have exacting standards and a keen eye for detail
• Keen to learn and further develop own skills
• Exercises sound judgment, especially relating to confidentiality and discretion
• Excellent interpersonal skills with children and adults
Specific skills
• Excellent numeracy skills
• Willing and able to learn and operate new IT systems and databases
• Understands the importance of confidentiality and discretion
• High level of proficiency with Microsoft Office
• Able to write clearly and concisely and to produce and maintain documents and systems.
• Able to manage several projects at once, prioritising accordingly to meet all deadlines
• Able to build relationships with a range of stakeholders and anticipate others’ needs
• Excellent communication, writing and editing skills
• Excellent organisation and time-management skills
Other
• The post holder must be committed to the safeguarding and welfare of all pupils
• Willingness to undertake training
• This post is subject to an enhanced Disclosure and Barring Service check
Ark is committed to safeguarding and promoting the welfare of children and young people in our academies. In order to meet this responsibility, we follow a rigorous selection process. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.
Attached documents
About Ark Globe Academy
In 2008 Geoffrey Chaucer Secondary and Joseph Lancaster Primary school merged to join the Ark network as Ark Globe Academy. Ark Globe Academy is a mixed all through school with student age ranging from 3-18.
At Ark Globe Academy we have the highest aspirations for all our children to ensure they are prepared for university and inspired to be leaders in their community. We offer our students a first-class education based on high quality teaching and experiences outside of the classroom.
Our school was recognised by the Government in its Parliamentary Review as an example of good practice in education and students make excellent progress at KS4. All our sixth form students received a university offer with 80% of those being a top 3rd university.
Ark Globe Sixth Form is in the top 2% of all sixth forms in the country and has received the Sixth Form of the Year award at the Ark Education Summit 2019.
School Structure
Ark Globe Academy is divided into four small schools Elbrus, McKinley, Kilimanjaro and Everest, also each small school has a Dean. This ensures that personal relationships between pupils and staff develop quickly, and that a culture of excellent behaviour and shared social norms are easier to maintain.
Aims, Vision and Values
Supporting our mission is our Culture Pyramid. The pyramid sets out for students, staff and parents our purpose, our beliefs and our values. This helps to set expectations in our daily lives at Ark Globe Academy. Read more about our culture pyramid here.
Every child has the potential to succeed and there are no excuses not to achieve that success. We expect every Ark Globe Academy students to graduate from our academy with the qualifications, skills and confidence to achieve their ambitions and go on to higher education or their chosen career.
Curriculum
Our curriculum is intended to prepare students for university and to be leaders in their community.
The Ark Globe Curriculum encompasses the total experience of the student, covering a range of activities from what is learnt in the classroom to our expectations of how our students carry themselves, and make decisions, outside of it. For us, education is much more than a qualification; it is a way of being that results in an empowered young person who is able to secure a life of purpose and meaning.
We recognise that attending university is often key to this as, we believe, it provides young people with more choices. As such, the academic, pastoral and cultural curriculum has been designed to prepare students for university and to be leaders in their community. However, we also recognise that there are high quality alternatives to university, and we help students to secure these too. Whatever choice is made, we want it to be an informed one, where our students determine their own future. Read more about our curriculum here.
Our Mission: Preparing our students for university and to be leaders in their community
Twitter: https://twitter.com/ARKGlobeAcademy
Our website: https://arkglobe.org/
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