Data and Systems Manager
St. Julian's School
Portugal
- Expired
- Job type:
- Full Time, Permanent
- Start date:
- 13 April 2026
- Apply by:
- 20 February 2026
Job overview
Core purpose
St. Julian’s is seeking an exceptional Data and Systems Manager to serve as the architect and guardian of our school’s information ecosystem. Reporting to the Head of Administration, you will be the driving force behind the operational integrity, security, and continuous evolution of our Management Information System. This is a pivotal role for a professional who thrives on the intersection of data and educational excellence. At St. Julian’s, we view data as more than just numbers; it is the narrative of our students' progress. You will be the custodian of a seamless "Single Source of Truth" across all integrated platforms, ensuring that core information is managed with the highest integrity to empower learning and guarantee safeguarding—including iSams, OpenApply, ManageBac, ReachMoreParents, and Testwise—automating complex workflows and unlocking the full potential of our digital tools to support our teaching and administrative staff.
About St. Julian's School
Founded in 1932, St. Julian’s is a highly successful British international school for children aged 3 to 18. It is a unique and special place in character, history and location. Known for academic excellence, there are 1,250 students from more than 60 nationalities across four school sections: Pre-Prep (ages 3 to 5), Prep (5 to 11), Secondary(11 to 18) and Bilingual (6 to 15). The whole school is led by a team that consists of the Head, Bursar, Deputy Head (Teaching & Learning) & Secondary Principal, Deputy Head (Pastoral), Head of Pre-Prep, Head of Prep, Bilingual Principal, Director of PL and Director of Technology. Complementing the academics, the
school focuses on personal skills development through our 6Cs: compassion, curiosity, communication, courage, collaboration and global citizenship.
For the third year running, St. Julian's has been recognised as one of the top 15 private schools in Europe in the Schools Index published by Carfax Education and as one of the top 10 by Spear’s Magazine. Situated between Lisbon and Cascais, St. Julian’s enjoys an idyllic location framed by beaches and pine woods. The extensive campus boasts exceptional sports facilities and offers a diverse range of after-school clubs, from Nature Club, to ballet, chess and rugby. The School is about to embark on a €40 million building project over five years that will see significant enhancements to the existing site.
Key Responsibilities
MIS Strategy & System Optimisation
Conduct proactive audits of iSAMS to identify and implement underutilised modules (such as Wellbeing, HR, or Admissions). You will lead the configuration and rollout of these tools, replacing fragmented manual processes with sophisticated, automated solutions.
Data Collection and Maintenance
Manage the systematic extraction of datasets from the parent portal to ensure accurate synchronisation with shared spreadsheets and tracking tools. You will perform regular audits to rectify anomalies or formatting errors and proactively monitor data flows to identify and resolve information gaps independently or through clear
communication with relevant stakeholders.
Integrated Systems Architecture
Oversee the complex bidirectional data flow and APIs between iSAMS and our core platforms. You will ensure perfect data hygiene and synchronisation across the entire school network.
Academic Operations & Annual Rollover
Manage the end-to-end technical cycle for academic reporting and lead the complex annual rollover process, ensuring all digital systems are primed and accurate for the start of each new academic year.
Data Analysis & Strategic
Visualisation: Synthesise raw assessment data (including CAT4 and PASS) into accessible, high-impact dashboards.
Security, Governance & Compliance
Act as the primary gatekeeper for digital security. You will manage role-based access controls and ensure rigorous GDPR compliance across all school platforms, working with ourData Protection Officer to maintain the highest standards of data privacy and integrity.
Expert Support: Serve as the school’s leading authority on MIS functionality, providing high-level technical troubleshooting.
Person specifications
The successful candidate will be an analytical thinker with an exacting eye for detail and a commitment to absolute discretion.
Experience
A proven track record (ideally 3+ years) managing School Information Systems (iSAMS preferred) within an international or high-performing educational environment.
Technical Command
Proficiency in SQL and spreadsheet modelling, with preferred experience using data visualisation tools such as Looker Studio, Power BI or Tableau to communicate
complex trends.
Communication
The ability to translate complex database architecture into clear, actionable guidance for both technical and non-technical stakeholders.
Drive
A proactive "problem-solver" mindset, with the ability to manage urgent technical demands alongside long-term strategic projects.
Precision and Diligence
Demonstrate the patience and focus required to perform routine tasks with unwavering accuracy, ensuring that even the smallest data anomaly is identified and
addressed.
What we offer
• Professional development: opportunities for career growth and skills development through ongoing training and exposure to a variety of tasks.
• Supportive environment: a dynamic and collaborative workplace with a focus on teamwork and mutual support.
• Networking opportunities: build valuable relationships with internal and external stakeholders across different levels of the organisation.
• Exposure to senior leadership: direct interaction with senior colleagues, offering valuable insight into the decision-making processes of the organisation.
Deadline for submission
The successful candidate will ideally be available to commence the role in April 2026. However, for an exceptional candidate currently finishing a contract or requiring a longer notice period, we can offer a deferred start date. Please note that the school reserves the right to appoint a suitable candidate before the application deadline; early applications are therefore encouraged.
About St. Julian's School
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School profile
St. Julian’s School is a private co-educational not-for-profit school founded in 1932 with a strong record of academic achievement and extra-curricular activity. Located on a beautiful site of 7.6 hectares in Carcavelos, between central Lisbon and Cascais, St. Julian’s has three sections: Primary, Bilingual and Secondary.
St. Julian’s has an outstanding academic reputation in Portugal and overseas, and has grown into a learning community of just over 1,200 students of more than 60 different nationalities, aged from three to 18. Although academic achievement is a priority, St Julian’s strives to foster independence, versatility, love of learning, self-discipline and personal excellence in every student. Since 1998, St. Julian’s has been jointly accredited by the Council of International Schools (CIS) and by the New England Association of Schools and Colleges (NEASC). St. Julian’s is also authorised by the IBO to offer its senior students the International Baccalaureate Diploma programme. The School is an Accredited Member of the Council of British International Schools (COBIS) and our Head is a member of The Heads' Conference (HMC).St. Julian's has for the second year running, been listed by Spear's as one of the top 10 best private schools in Europe. The school is about to embark on an exciting new €35 million building project that will include rennovating exisiting buildings in addition to create new state-of-the-art teaching spaces.
St. Julian’s is a place where children can thrive, inspired by dedicated and passionate teachers. At St. Julian’s the curriculum is adapted to reflect the community’s roots in Portugal as well as the international nature of its student body, and enriched by the School’s own curriculum development strategies.
From Nursery (age 3+) to Year 11 (age 16+) St. Julian’s broadly follows the National Curriculum for England. The Early Years Foundation Stage (EYFS) embraces the two years of Nursery and Reception, ages three to five. Thereafter students progress through the Key Stages of the curriculum.
The Secondary section strives to nurture in each student a sense of self-confidence and happiness; students are encouraged to speak up for themselves and relationships between teachers and students are very positive, engaging and stimulating. At the end of Key Stage 4, students take a series of public examinations (GCSE and IGCSEs).
After age 16, St. Julian’s prepares students for university by offering courses leading to the International Baccalaureate Diploma. St. Julian’s consistently achieves strong results. This success can be attributed to factors such as the strength, talent and hard work of our students, and the immense dedication and care of our teachers.
Safeguarding Statement
St. Julian’s School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share in this commitment. The offer of the role will be made subject to receipt of satisfactory references, proof of relevant qualifications, identification checks and criminal record screening including overseas (where appropriate). Further information can be found in our Safer Recruitment Policy.
Diversity, Equity, and Inclusion Statement
St. Julian’s School is committed to a culture of diversity, equity and inclusion. Diversity is a core value at St. Julian’s. We are passionate about building and sustaining an inclusive and equitable working and learning environment for all students and staff. We believe every member of our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and discover, design and deliver solutions.
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