Data Manager

Hours: 35 hours per week (8am - 4pm Monday to Friday), 42 weeks per year

(term time plus 5 weeks during school holidays)

Role Purpose

Provide accurate and efficient management of the school’s data systems and MIS,

ensuring timely and reliable data. Deliver effective administrative, clerical, and

front-line customer service support to families and visitors.

Main duties & Responsibilities

Ensure all data held by the school’s Management Information System (MIS) is up-todate

and accurate. This includes managing and maintaining the pupil database, staff

year-end processes, amendments to pupil timetables

Carry out the pupil-related census and statutory returns, ensuring compliance with all

relevant regulations and guidelines

Manage and maintain assessment data to enable reports to parents, provide

feedback to staff, and work with the appointed SLT lead to provide the required data

Organise reporting processes, including the collection of data, ensuring all data is

entered onto the relevant system, collating, and distributing school reports

Be responsible for exporting and editing data from the school’s Management

Information System and the DfE’s Secure Access website

Ensure and manage the smooth transition of all data from one year to the next

Take responsibility for sending out timely reminders to all teaching staff of the

upcoming deadlines in the assessment calendar and checking and chasing up key

student assessments from departments

Ensure confidentiality and compliance with data protection and safeguarding

requirements.

Office administration and support

Provide effective administrative support to the Office Manager

Assisting with arranging cover where a member of staff is absent by assigning an

appropriate member of staff or contacting agencies to request cover supervisors.

Process and facilitate school admissions ensuring the admission procedure runs

smoothly and efficiently.

Undertake general admin duties as required for the efficient function of the office team

Provide cover for the school reception throughout the school day, especially during the

peak periods or in the Receptionist’s absence

Provide admin support for school trips and events

Use the school’s communication and IT systems to provide and gather information

needed for effective communication and the efficient operation of the school’s

reception

Other administrative duties as required by the Senior Leadership Team

Person specification

ESSENTIAL REQUIREMENTS:

An awareness, understanding and commitment to the protection and

safeguarding of children

Excellent organisational skills, particularly concerning data handling and the

maintenance of records

Excellent attention to detail and accuracy

Time-management skills.

Excellent communication and interpersonal skills.

High level of confidentiality and professionalism.

Competent IT skills

Experience working in an office environment

Willingness to work as part of a team

Ability to work independently using own initiative and manage time effectively

GCSE Grade A – C Mathematics and English, or equivalent qualifications

DESIRABLE SKILLS:

Previous administrative experience within a school environment

Experience of school software packages such as Arbor