Database and Data Compliance Officer, St Andrews

Closing date:

St Leonards SchoolSt Andrews

Date posted:
Contract type: Full Time
Salary: £30,085 to £33,854 per annum depending upon experience
Contract term: Fixed Term

The role of Database and Data Compliance Officer is new to St Leonards School and we are seeking a well-qualified individual with high-level interpersonal skills and an attention to detail. Initially this position is offered on a fixed term basis for a period of 12 months. 

The position will be based in the IT Services department, though there will be other working areas available for use, depending on the task. St Leonards has a close working relationship with the IT Services section of our near neighbour, the University of St Andrews, with a service level agreement in place concerning the maintenance of the school network, IT facilities and technical support. 

St Leonards uses a number of databases to ensure an effective flow of information and knowledge around the various levels of the organisation, including pupils, teaching and support staff, parents and others. The Database Officer will be responsible for making sure that the key databases used by the school are set up, organised and function effectively and efficiently; that relevant ‘housekeeping’ of the databases is undertaken; that data entry and distribution is effective and efficient; and that data handling is GDPR compliant.  The databases currently in use include Managebac, OpenApply, PASS/3sys, CEM, Raisers Edge, ClarionCall. 

The School also makes widespread use of Sharepoint to enable staff to share information.  

Managebac is the main information system concerning the day-to-day registration of pupils; the timetable; pupil achievement in the form of assessment results and reports which are shared with parents; curriculum information; pastoral information. Managebac also functions as our main parent portal. CEM is the main database use for baseline and diagnostic testing of pupils, giving a measure of potential and academic progress. 

ClarionCall is used to contact parents during emergencies and other purposes such as organising Junior School activities and parents’ evenings. It is the intention to move such functions to Managebac. OpenApply is our pupil admissions database. 

WCBS PASS/3sys serves as our main Payroll, HR, Accounting, Finance and Medical database. Raisers Edge is our alumni relations database. 

The role of Database Officer will, in the first instance, primarily relate to Managebac, CEM and Sharepoint and, to a lesser extent, 3sys and ClarionCall. The Database Officer will be responsible for the sharing, in a suitable form, of information between databases as required.

Full role details can be obtained from the Job Information Pack below.



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More about St Leonards School
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Type: Mainstream School
Phase: All-through with sixth form
Funding status: Independent
Gender: Mixed
Age Range: 5 - 18 years
Address: South Street, St. Andrews, Fife, KY16 9QJ, United Kingdom
Telephone: +44 1334 472126
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