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EHCP Coordinator

Foxes Academy

Somerset

  • £16,661.46 - £18,601.25 per year
  • Expired
Job type:
Part Time, Permanent
Start date:
05 January 2026
Apply by:
9 December 2025

Job overview

Overview and Responsibilities
EHCP Coordinator – Aurora Foxes
Location: Minehead, Somerset
Actual Annual Salary: £16,661.46 - £18,601.25 Depending on experience and qualifications
Hourly Rate: £14.43 - £16.11
Hours: 24 hours per week, Term time only (42 weeks per year)

Welcome to Aurora Foxes, a specialist college and training hotel for young people with learning disabilities, situated in the friendly seaside town of Minehead. Foxes is a very special place.
This is a unique opportunity to make a real difference to the lives of our young people attending Foxes and supports our students to learn the skills, knowledge, and confidence they need to successfully shape their own future. Our aim is to equip our young adults with the life and hospitality skills to become work ready, life ready.

Your Role:
As our EHCP Coordinator, you will be primarily responsible for the administration, coordination, and facilitation of the college’s Annual Review of Education Health & Care Plan process. In addition, you will acts as the first contact to customers by responding to external and internal written and telephone queries relating to EHCP processes.
The EHCP coordinator will ensure that the EHCP process is conducted accurately, timely and effectively across all provisions, in line with statutory and local requirements for reporting. This will include supporting in the co-ordination and attendance at EHCP review meetings. Throughout the process the EHCP Coordinator will be a point of contact for external agencies, staff, parents and carers who have EHCP process queries.

Key responsibilities:
Coordinate the EHCP process, from initial report gathering through to submission of paperwork to local authorities.
Arrange, facilitate, and administrate timely Annual Review meetings, including inviting attendees and distributing reports in accordance with statutory timescales, using the relevant paperwork.
Ensure that the Annual Review meeting chair takes ownership of the Annual Review meeting and sets appropriate targets/amends EHCP outcomes as appropriate.
Submit the Annual Review paperwork to the local authority, ensuring that the college’s recommendations are supported by professional reports and that students/parents/carers are provided with advice and guidance, and are signposted to the relevant resources/services if a change of educational placement/provision is expected.
Maintain an administrative overview of Annual Reviews on the relevant college system.
Ensure that the relevant professional is invited to the meeting, in cases where the student is expected to progress into a new area, e.g., Apprenticeship, Supported Internships, Traineeships, Higher Education, Employment, Adult Social Care etc.
Deliver/assist in the delivery of staff training relating to statutory processes linked with Education Health and care plans.

Skills and Qualifications
Successful candidate qualities:
Essential:
Grade 4/C GCSE English and Maths
Experience in using IT
Experience in reporting writing
Experience in dealing in a professional capacity with a broad range of people
Ability to communicate clearly and concisely at all levels
Ability to be self-motivated, to reflect on own performance within a role and to identify areas of learning/improvement
Ability to multi task whilst having exceptional attention to detaill
Flexible approach to work and work area, working outside normal hours when reasonably required to do so
Understanding of safeguarding
Understanding of the benefits of equality, diversity and inclusion within society
Understanding of the principles of Data Protection
General Awareness of the Special Educational Needs and Disability Code of Practice 2015
Knowledge of EHCP processes and procedures
Accurate typing and minute taking skills
Organisation skills and good time management
Ability to manage own time to deal with multiple tasks.
Able and willing to work as part of a team.

Desirable:
Experience working with post-16 students with learning difficulties or disabilities
Customer service experience

Benefits and Additional Information
🌟What’s on Offer at Aurora?
We believe in supporting you as much as we support the children and young people in our care. Here’s a snapshot of the fantastic benefits waiting for you:
📚 Grow with Us – Training & Development
Learning never stops at Aurora! We offer a wide range of training programmes and career development opportunities to help you build your skills and reach your goals.
💸 Save Money on Everyday Essentials
With the rising cost of living, our Perkbox app helps you stretch your money further:
Discounts on groceries, phone plans, internet, dining out, gym memberships & more
Access to our Cycle to Work and Car Scheme
💰 Competitive Pay & Reward
We regularly benchmark our pay and benefits to stay ahead of the curve. You’ll enjoy:
Enhanced Annual Leave
Company Sick Pay
Enhanced Pension
Life Assurance
🩺 24/7 GP Access – For You & Your Household
Need a doctor? No problem. Book a phone or video appointment anytime, day or night. This service covers everyone in your household.
🦷 UK Health Cash Plan
Cover everyday healthcare costs like dental and optician bills. You and your children are included in the scheme, and you can upgrade to add your partner too!
🧠 Employee Assistance Programme
Your wellbeing matters. Get confidential support on a wide range of issues, including:
Freephone counselling (available 24/7)
Online tools and resources
👯‍♀️ Refer a Friend – Earn £1,000!
Know someone who’d be a great fit? Refer them and get rewarded!
(*Terms apply)

Please complete an online application form in full, remembering to include all employment and education details.

Successful applicants will be subject to pre-employment safeguarding checks including an enhanced disclosure and barring service (DBS) check.
The post is exempt from the Rehabilitation of Offenders Act 1974 and the Aurora Group is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.
The Aurora Group is committed to safeguarding and promoting the welfare of the children and young adults in our care and is a disability confident and equal opportunities employer.
This advert could be taken down at any point in time without prior notice if the position is filled.
Please note that candidates that are shortlisted might be subject to an online search.
 



















































































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About Foxes Academy

  • Foxes Academy
  • The Esplanade, Selbourne Place, Minehead
  • Somerset
  • TA24 5TY
  • United Kingdom
+44 1643 704450

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Aurora Foxes Welcome to Aurora Foxes, situated in Minehead, Somerset

If we had to capture the essence of Aurora Foxes, it would be employability and independence for adulthood. We strive daily to be the very best and we will continue to do so, to ensure that graduates from Aurora Foxes are: work ready, life ready.

Mark Costello - Principal

Our College

"I think people should come to Foxes to work on their independence skills. I have been learning about shopping and budgeting. I can now travel to Taunton on the bus, which is 24 miles away to get to my work experience. My work experience is amazing, I serve customers and do the drinks. I hope to live in a supported living flat when I graduate, because I have all the skills I learnt at Foxes." — George

"I love Foxes because it is an amazing place to be. I love all of the sessions. I like 'Moving On' because you learn to cook and to do your personal shopping. There are so many activities to choose from. The activity I like to do the most is Mindfulness, because I like to do the yoga. I really like Ballroom Dancing, my favourite is the Waltz. I like Minehead Eye because I love the singing. You should come to Foxes because you'll like all the sessions and activities that we do!" — Rebecca

"I like working on going out independently. I like to go shopping independently and I have been on the bus to Dunster to go to the cafe with my friends. I am now travel training to get to my work experience, which is really good. You will learn to do things independently that will help you in the future." — Zac

Accommodation

Aurora Foxes has residential accommodation throughout the safe community of Minehead. Each student has a fully furnished room, as part of a comfortable, caring and happy home.

Each house has a highly experienced Team Leader, Deputy Team Leader and Learner Support Practitioners. There is a wide range of accommodation to meet individual needs. The accommodation ranges from 5 - 16 bedrooms. The students are carefully placed in their accommodation following a robust risk assessment process.

By their final year, students can be living in a small group in one of our independent flats where they have to do as much as possible for themselves; getting themselves up, washing, dressing, travelling to work experience independently, shopping, cooking and cleaning. Just like any young person in further education!


Foxes Hotel

Foxes Hotel is a delightful Victorian seaside hotel in Minehead on the Exmoor coast and is the UK’s only fully operational training hotel for young people with learning disabilities. From day one, our students have the opportunity to gain valuable practical work experience, learning all the skills needed to have a successful working life in the hospitality sector.

To learn more about our hotel, please click here.


The Flying Fox

Aurora Foxes has been in a partnership with Hilton for 8 years. The Hilton Global Foundation donated a grant to Aurora Foxes, which facilitated the purchase of The Flying Fox catering truck.

This has expanded our vocational training space, and has provided our students with the opportunity to transfer their work skills within this unique environment.


Our Community

An important and unique quality of Foxes, which is often remarked upon by visiting parents, is our location. Foxes is located right in the heart of the community. Students are therefore prepared every day for engaging in town life. This valuable experience helps to shape our students and prepare them for life after Foxes, as well as helping to reinforce independent living skills. As the second-biggest employer in Minehead, Foxes forms a signification proportion of the population of the town and is held in high regard by the community for the valuable part we play in shaping the culture of our town and community. This is especially helpful for students who may initially struggle with being out in unfamiliar spaces, as students become more familiar with being able to seek out a safe and friendly face. Over the course of their time with us, students become more confident in accessing the many facilities and events that are on offer and these experiences will form a solid foundation for life beyond their time with us.

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Applications closed