Estates and Facilities Coordinator

Sherborne Schools Group (SSG) is a dynamic family of schools offering an exceptional education for girls and boys aged 3–19, across both day and boarding provision. Formed in 2024 through the merger of Sherborne Girls and Sherborne Boys, the Group now comprises Sherborne Girls, Sherborne Boys, Sherborne Prep, Hanford Prep, Sherborne International, and a number of trading companies. Together, these schools provide a rich and cohesive educational journey within the beautiful town of Sherborne and surrounding Dorset countryside.

Sherborne Schools Group is recruiting for an Estates and Facilities Coordinator. This role is key to the day-to-day success of the Estates and Facilities department. The ideal candidate will be a highly organised and an excellent communicator, who will play a part in ensuring everything runs smoothly, allocating appropriate resources for daily operations, events and projects and working with a diverse range of skilled staff as well as key stakeholders from the wider school community. As you will be the first point of contact for Estates related issues, calm customer focused manner is required.

Core Responsibilities…

• Be the first point of contact for the department, manning the help desk, monitoring work requests and allocating reactive resource where required.

• Proactively deal with enquiries and requests in person, via the telephone or email, in a timely and professional manner.

• Oversee the contractors sign in/out process and help to monitor their performance on site.

• Attend weekly planning meetings to ensure school events are correctly resourced.

• Attend weekly project meetings and assist with the planning of projects and co-ordination of activities on site.

• Assist in gathering quotes for works as required.

• Procure fixtures, fittings and equipment necessary for facilitating reactive repairs and projects.

• Oversee the department Purchase Order system, monitor goods in and ensure budget information is kept up to date.

• Keep up to date with departmental activities and communicate relevant information to wider staff in a timely manner.

• Monitor the Access Control, CCTV and other relevant systems, ensuring they are kept up to date and operational.

• Work in conjunction with department colleagues to ensure compliance across the site. 

• Book resources for department meetings and events.

• Help maintain levels of Health and Safety in accordance with current legislation and policies. 

• Promote and safeguard the welfare of children and young persons.  

Other responsibilities 

·                     Undertake any other reasonable duties as required by the Head of Estates, including providing support across Sherborne Schools Group schools as necessary.

·                     Contribute to the wider life of the Group, including events, initiatives, or projects that enhance collaboration between schools.

·                     Be flexible in place of work, and undertake duties at other Group schools or sites where required, in order to meet operational or strategic needs.

·                     Promote and uphold the values and ethos of Sherborne Schools Group in all professional activities, ensuring consistency across the community.

Duties - this is not intended to be a comprehensive list of the tasks that will be covered and other tasks will be undertaken at the direction of the Head of Estates.

Hours of Work: 40 hours per week and are likely to be 8.00am to 4.30pm Monday to Friday with a 30-minute unpaid lunch break each day. Flexibility in hours will be required on occasion to meet the demands of the post.

For further information, please see the job description.

Early applications are strongly encouraged as we would like to secure the right appointment as soon as possible. Sherborne Schools Group reserves the right to interview candidates as applications are received.

The closing date for applications is 09:30am Wednesday 10 December and interviews will be held Wednesday 17 December 2025.