Estates Manager- Health, Safety and Fire Officer

Key accountabilities

• Leadership of the site and cleaning teams. 
• Locking and unlocking of academy site and buildings at the start/end of the Academy day and at other specified times.
• Management of site contracts and contractors ensuring value for money and high quality service.
• Oversee a variety of non-routine tasks, including building projects and refurbishment.
• Organisation and management of the annual site planned maintenance programme and budget.
• Routine inspections of the buildings, fixtures, fittings, furniture, premises and grounds to identify defects and assess maintenance requirements. (Parago lead)
• Undertake the lead role of Academy Fire Officer. 
• Monitoring of fire safety equipment including the alarm system, and fire plans including fire drills.
• Security of Academy buildings and areas including identifying security risks and operating alarm systems.
• Monitoring of CCTV or surveillance equipment where appropriate.
• Provide emergency access to the Academy site.
• Organise and carry out various maintenance and improvement duties including, for example, redecorating, repairs and minor plumbing, to ensure high standards of general upkeep and maintenance. 
• Operation and maintenance of heating and lighting systems.
• Oversee and monitor the electrical testing of portable electrical appliances and maintain the appropriate records. 
• Collect and assemble waste for removal.
• Undertake emergency and specialist cleaning tasks. 
• Coordinate and, when necessary, undertake cleaning duties such as graffiti removal and litter picking.
• Coordinate deliveries to the Academy site.
• Ensure that high levels of caretaking, cleanliness and hygiene are achieved and maintained across the premises.
• Ensure that pathways and all other external hard surface areas are kept clean, free of litter and weeds and that they are gritted or salted when required during wintry conditions.
• Maintain compliance records, information and data using Parago, produce analysis and reports as required.
• Create and maintain a purposeful, orderly and productive working environment. 
• Promote and ensure the health and safety of pupils, staff and visitors (in accordance with appropriate Health and Safety legislation) at all times including conducting regular risk assessments.
• Assist in Health & Safety audits of the premises and implement remedial work.
• Undertake porter duties e.g. delivering mail, moving furniture and equipment.
• Assist in the management, administration and operation of the Academy’s lettings programme. 
• Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits as required.
• Act as the Academy’s Health & Safety ‘Competent Person’, advising the Principal and other Senior Leaders about the discharge of their responsibilities under the Health & Safety at Work Act 1974 and The Management of Health & Safety at Work Regulations 1999.
• Ensure systems are in place for effective monitoring, measuring and reporting of Health and Safety issues to the Academy Leadership Team, Governors and, where appropriate, the Local Authority and Health & Safety Executive.
• Coordinate statutory Health & Safety Audits and report actions arising to the Trust, Governors and the Academy Leadership Team.
• Ensure the Academy’s Health & Safety policy is implemented and available to all. 
• Organise and coordinate regular Fire and Evacuation drills.
• Enable regular consultation with staff, including Union Representatives, students and parents on Health and Safety issues including organising and chairing of termly Health & Safety Committee meetings.
• Ensure systems are in place to enable the identification of hazards and the completion of risk assessments.(Parago system)
• Manage budgets up to the value of £50k, this may be your site management budget which will be reviewed regularly by the Business Manager and Headteacher.  Carry out procurement exercises on all site purchases. This could be a new system or repair and replacement work which will be considered by the Heateacher and Business Manager

Management (implementation) including Performance Management

• Be accountable for own Performance Management, setting challenging objectives/targets in line with Academy priorities.
• Maintain up-to-date role specific knowledge.
• To attend training and participate in personal/performance development as required.
• To promote teamwork and to motivate staff to ensure effective working relations and communication. 

Monitoring 

• Monitor the work of the site staff, cleaning staff and relief staff
• Participate in regular in-service training (INSET) as part of continuing professional development (CPD).
• Responsibility for development, implementation and on-going monitoring of Academy site and cleaning staff and associated processes including Performance Management. 
• Evaluation
• Evaluate impact of resources and systems.

Strategic Direction and Development of Co-op Academy Brierley

The post holder will be expected to support and promote the development and progress of the Academy, its students and staff. All staff are expected to:

• Facilitate open and clear lines of communication with all stakeholders.
• Contribute to the academy’s Raising Achievement Plans and Self Evaluation Form 
• Support all staff in achieving the academy’s priorities and targets.
• Ensure parents are well informed about the academy and their child’s progress.

Working with Staff

• The post holder will promote positive and professional working relationships between all staff within the Department and Academy. They will also be expected to:
• Follow the Academy’s quality assurance processes.
• Liaise with appropriate colleagues to ensure that individual needs of students are identified and met. 
• Promote an inclusive environment and support the development of strategies to improve attendance.
• Effective Deployment of Staff and Resources 

The post holder will make a significant contribution to the effective deployment and development of resources. They will also be expected to:

• Take advice on establishing priorities for expenditure and the cost-effective use of resources 
•  Work within the academy’s Quality Assurance framework.

Co-op Academy Brierley expects all employees to uphold the duty to safeguard and promote the welfare of learners. 

• Responsibility of large site budgets – monitoring expenditure 
• Responsibility of accident control and reporting
• Tendering/ procurement exercise on expenditure