Estates Project Officer

Our Estates Project Officer will provide support to the Estates team, in either a projects or advisory capacity, to ensure the service delivered to the Trust is of the highest standard and all advice given is correct in line with employment law legislation. The Estates Project Manager will support on projects throughout our 27 schools and work directly with the Deputy head of Estates.

Key Responsibilities

Projects:

• Establish project teams with stakeholders as required including central staff, consultants and academies to deliver specific projects to a defined quality, on time and in budget.
• Chair assigned project meetings to deliver projects within allocated budget
• Being accountable for the delivery of all site-wide construction activities, through the supervision of all packages, and relevant consultants and contractors.
• Support day to day management of capital projects from inception to their completion.
• Support Head of Estates and team in ensuring that Astrea’s assets comply with legal and regulatory standards, ensuring policies and procedures are robust and environmentally conscious so that our Academies are a safe place to learn, work and visit.
• Responsibility for project initiation documents, financial appraisals, programmes and risk registers. This includes the delivery of progress reports for the Head of Estates and Senior Leadership Team,
• Support Head of Estates in strategic development of Astrea’s sustainability agenda,
• Liaise frequently with key stakeholders including contractors, architects, consultants and other members of specific project teams.
• Liaison with Deputy Head of Estates on the smaller Estate Management led capital projects.

Estates:

• Support the Head of Estates and team with the day-to-day management of contracts, including building compliance, cleaning, catering, grounds, utilities.
• Ensure value for money when procuring / tendering for service agreements.
• Work with the Health and Safety Manager in the delivery of compliance and statutory servicing within the Trust,
• To ensure that Asset information and servicing records are maintained and up to date on the Asset management plan.
• To ensure the Estates function is auditable at all times.
• To manage and maintain a high-quality service to internal and external stakeholders whilst providing excellent lines of communication between managers, team leaders and trade workers.
• To effectively manage and organise any reactive repairs identified, ensuring compliance with all relevant statutory, employment, health and safety legislation and Trust policies/procedures.
• Contribute towards the continuous improvement of the service, by turning thoughts into real actions, developing new initiatives, including the creation of new processes and procedures that will streamline working practices and enhance the trusts experience whilst demonstrating an effective and efficient service,
• Support Estates teams locally in the academies in maintaining high levels of quality and compliance. This includes the mentorship of school estates staff.
• Complete site inspections to identify defects to protect the assets and ensure high standards of maintained throughout the Trust.
• Managing and leading change to ensure minimum disruption to core activities.
• To maintain, monitor and develop an effective record system for all aspects of maintenance and repair of premises equipment.
• Assist with the support of cleaning and security procedures and processes within the Trust.
• Ensure Trust systems are being used and support implementation where required.
• Support Deputy Head of Estates in building reporting mechanisms for the team and portfolio.

Experience, Skills & Capabilities

• Previous experience in Estates desirable
• Highly organised with excellent attention to detail.
• Knowledge of CIBSE guide M Maintenance engineering management or similar
• Ability, to understand, implement and regularly check and record all aspects of technical compliance.
• Educated to GCSE C Grade or equivalent in English and Maths.
• IT literacy.
• Excellent verbal, written and numeracy skills, including report writing.
• Ability to work on own initiative.
• Ability to prioritise and work to deadlines with a ‘can do’ attitude.
• Excellent interpersonal and communication skills be that written or oral.

Interested in Applying? 

If this sounds like something you’d be interested in, take a look at the Applicant Brief  to find out more about the role, Astrea Academy Trust and our recruitment process.

The closing date for all applications is 16th September 2022.

The above duties are not exhaustive and the post holder may be required to undertake tasks, roles and responsibilities as may be reasonably assigned to them by their line manager

We encourage all Astrea employees to actively contribute towards the charitable aims of the Trust. 

The Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.