Events & Lettings Manager
The Edinburgh Academy Senior School
Edinburgh
- Expired
- Salary:
- £25,000 - £28,000 + benefits depending on experience
- Job type:
- Full Time, Permanent
- Start date:
- Position to start by Mutual Agreement
- Apply by:
- 24 May 2018
Job overview
The Events & Lettings Manager is responsible for the delivery of commercial activities, including: external lettings; functions; bar sales; and merchandising through the School’s Trading Company The Trading Company has two divisions, one overseeing the letting and utilising of the School’s sports facilities and the second dealing with all other commercial activities associated with letting the facilities and merchandising. The Events & Lettings Manager will be responsible for the business development of this division.
This appointment is a permanent full time, 40 hours per week with 28 days holiday per year. Evening and weekend work is required.
Main Duties:
- Responsible for management and administration of all external bookings of non-sporting School activities from initial enquiry through to completion.
- Act as Venue Manager of external events when required.
- To be the responsible license holder of the sale of alcohol at events hosted on the School site.
- Responsible for merchandise and stock (including the provision of alcohol for external events) and the proper administration of both.
- Responsible for stock management and controls.
- Liaison with Accounts Department to ensure proper invoicing to external parties and timely payment to suppliers.
- Assist the Financial Controller and Trading Company Accountant with the preparation of budgets and business plans on an annual basis.
- Support delivery of School and Academical community events and provide alcohol to such events when required.
- Liaise with other School Departments for event delivery, particularly Facilities, Catering and Administration
- Maintain appropriate venue diaries and booking records.
Essential Person Specification
- Excellent communication skills, both verbal and written with a high level of tact and diplomacy.
- A proactive approach to resolving any issues that may arise, by assessing impact and identifying those that need to be escalated for resolution.
- Strong analytical skills with the ability to identify issues and/or risks.
- Experience of working in a multi-venue organisation, preferably a school, college or university
- Excellent knowledge of Microsoft Office Packages (Outlook, Word and Excel).
- Experience of working in a customer-focused environment, commercially aware with the skills and talents to manage and develop the activity of a small business.
A full job description and application form can be found on our website https://www.edinburghacademy.org.uk/vacancies-ss
To apply: Please send your C.V along with a completed application form and covering letter outlining your experience and suitability for the post to humanresources@edinburghacademy.org.uk
NO AGENCIES PLEASE
Closing Date: 25th May 2018
Interviews to be held tentatively during week commencing 28th May 2018
About The Edinburgh Academy Senior School
- The Edinburgh Academy Senior School
- 42 Henderson Row, Edinburgh
- Midlothian
- EH3 5BL
- United Kingdom
Introduction to the Edinburgh Academy
The Edinburgh Academy is an academically selective, independent, co-educational day school for pupils aged 2–18, with a reputation for being caring and friendly. The Edinburgh Academy aims to be forward looking and progressive but also greatly values its long held traditions.
The School has a strong reputation for individual attention and excellence in its pastoral care and co-curricular provision.
The School consists of a Senior School containing approximately 650 pupils and Junior School containing approximately 400 pupils, and we have a Nursery department of around 100 pupils. The School is a member of HMC.
About the School
The School was founded in 1824 and has been regarded as a leading educational establishment within the City of Edinburgh and across Scotland ever since. Original Directors included the leading literary names of their age such as Sir Walter Scott. Robert Louis Stevenson and James Clerk Maxwell were also pupils at the School.
The Junior and Senior Schools are on separate sites, both of which have spacious grounds and sports facilities including extensive playing fields, an all-weather sports area, and a large Sports Hall and Centre.
The Senior School occupies a site in Henderson Row, less than a mile from Princes Street and at the northern limits of the Georgian ‘New Town’, of which it was designed to be a part.
Games and Activities
At the Edinburgh Academy, sport offers opportunities at all levels. The PE curriculum is varied, encompassing a wide variety of team games and individual sports. The School runs teams in a large number of sports and encourages pupils to represent the School at one or more sports at any age group.
In Music, there are about 20 performing groups including orchestras, choirs, wind bands, a big band and several chamber groups.
In Drama there are usually three or four main productions each year. There is a fully active LAMDA qualification schedule in acting, reading for performance, mime, public speaking and Musical Theatre in place.
A full list of co-curricular clubs is available on request but it aims to meet the interests of a wide range of children.
Further details about the School and its resources are given on the School website. www.edinburghacademy.org.uk.
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