Exam Invigilator

JOB DESCRIPTION

Exam Invigilator

REPORTING TO:                      Exams Officer

LIAISING WITH:                      Department, Teaching and Support Staff and others as required

The purpose of this role is to ensure that candidates have an equal, safe and secure environment in which to sit their examinations in accordance with the Joint Council for Qualifications guidelines for conducting examinations.

The role of the invigilator

To ensure that examinations are conducted according to the regulations to:

•      ensure all candidates have an equal opportunity to demonstrate their abilities

•      ensure the security of the examination materials before, during and after the examination

•      prevent possible candidate malpractice

•      prevent possible administrative failures

General requirements

•      Experience of invigilation is not required as training in the role and duties of an invigilator will be provided

•      Invigilators are required to:

o   declare if they have invigilated previously and whether they have any current maladministration/malpractice sanctions applied to them

o   confirm their availability in advance of main examination periods

•      Invigilators must confirm the confidentiality and security requirements surrounding the invigilation process are known, understood and will be followed at all times

An ideal candidate will:

•      be reliable, flexible and readily available during main examination periods

•      have effective communication skills and good interpersonal skills

•      work well as part of a team

•      be confident and a reassuring presence to candidates in examination rooms

•      be able to give instructions and manage situations involving different groups of people

•      have basic IT skills (familiar with use of email, mobile phone messaging etc.)

•      seek to achieve competence in the role and a rigorous understanding of the JCQ regulations

Main duties

To conduct examinations in accordance with the Joint Council for Qualifications (JCQ), awarding body and The Ursuline Academy Ilford regulations and requirements.

Before examinations

•       Report to and be briefed by the exams officer prior to each exam session

•       Keep confidential exam question papers and materials secure before, during and after exams

•       Ensure exam rooms are set up according to the requirements

•       Admit candidates into exam rooms under formal examination conditions

•       Give full attention to conducting the examinations properly

•       Identify candidates and seat candidates according to the required arrangements

•       Distribute the correct question papers and exam materials to candidates

•       Instruct candidates in the conduct of their exams

•       Deal with candidate questions

•       Start exams

During examinations

•       Supervise and observe candidates at all times and be vigilant throughout

•       Keep disruption in examination rooms to a minimum

•       Deal with emergencies or irregularities effectively

•       Record/report any incidents, disruption or irregularities

•       Complete attendance registers

•       Deal with candidate questions according to the regulations

After examinations

•       Instruct candidates in finishing their examinations and collect examination scripts and materials

•       Dismiss candidates from the examination room

•       Check candidates’ names on scripts, match the details on the attendance register

•      · Securely return all examination scripts, question papers and materials to the exams officer

Other tasks

•       Undertake training, update and review sessions as required

•       (prior to invigilating any external examination in a new academic year) Undertake relevant online invigilator training and assessment, centre-specific training/updates for that academic year

•      Undertake, where required and where able, other duties requested by the exams officer, for example:

o   centre supervision of examination timetable clash candidates between examination sessions

o   facilitating access arrangements for candidates, for example as a reader, scribe etc. (full training will be provided)

o   other exams-related administrative tasks including maintaining question paper security by supporting the ‘second pair of eyes check’

Pastoral Care and Welfare of Students

•      Liaise with relevant members of staff regarding pastoral concerns/issues relating to student wellbeing;

•      Administer first aid for staff/students and care for students who are unwell.

   Support for the School

•      Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person;

•      Be aware of and support difference and ensure all pupils have equal access to opportunities to learn and develop;

•      Contribute to the overall ethos/work/aims of the school;

•      Establish constructive relationships and communicate with other agencies/professionals, in liaison with the SENCo, to support achievement and progress of pupils Attend and participate in regular meetings.

General

·      To attend and participate positively in team and other meetings as required;

·      To provide cover for the work of other team members in their absence as required;

·      To participate positively in training and Performance Management;

·      To comply with Health & Safety within the workplace to ensure the safety of all stakeholders;

·      To be smart and presentable at all times, complying with the dress code;

·      To maintain at all times a courteous, helpful and polite response to all stakeholders;

·     To undertake any other duties appropriate to this area of work and consistent with the level of the post as may be required from time to time.

This job description is current at the date shown, but following consultation with you, may be changed by the Headteacher to reflect or anticipate changes in the job which are commensurate with the salary and job title.