Exam Officer/Data Analyst

Huili School Hangzhou offers a world-class bilingual education for children aged from 2 to 18, which begins in Huili Nursery Hangzhou with the Early Years Foundation Stage supported by the Early Years statements taken from the Zhejiang Curriculum. 

In Primary School and Junior High we follow the Chinese National Curriculum (with reference to Zhejiang Province guidelines), which is complimented with a wide-range of international teaching resources and materials. Pupils then study the IGCSE and either A-Levels or the IB Diploma Programme in our Senior High. 

Huili School Hangzhou uses the unique Wellington approach to holistic education coupled with the Huili Values and Identities to ensure our well-rounded pupils will be ready for acceptance into the best universities around the world, leaving Wellington College Hangzhou prepared with the 21st century skills required for the future. 

Please visit our school website for more information: hangzhou.huilieducation.cn  

MAIN PURPOSE

• To oversee all aspects of examinations, public and internal, within the school, and work with the IB coordinator to ensure that a support infrastructure exists for that set of examinations.

• Make appropriate timetabling and room arrangements for the above and ensuring proper examination invigilation of the examinations is put in place.

KEY RESPONSIBILITIES:

Public exams

1. To liaise with with HoD’s to ensure coursework, examination entries and other requests / changes are submitted to the boards within set deadlines

2. To provide instructions and /or assist teachers in relation to examination entries, coursework and assessment data requirements

3. To liaise with examination boards and relevant staff in relation to coursework, examination timetable clashes and special requirements for SEN students

4. To coordinate access arrangements with SEN Coordinator for all internal and external exams

5. To coordinate the posting of coursework 

6. Organize the appropriate CPD session in order to train the staff for the invigilation of the public exams

7. Post the document with important information about public exam onto the Parent Portal

8. Organize the appropriate session for students before the examination series starts in order to explain the conduct during the public exams

9. To ensure that examination papers and documentation are securely stored as per examination board requirements

10. To set up exam venues as per examination board requirements. To liaise with the Operations Department to ensure that room(s) are available, and desks and chairs set out as required

11. To coordinate the posting of examination papers after the exams in line with examination board requirements

12. To coordinate exam certificates when they arrive into the Centre and arrange for them to reach students either by an event or posting

13. To be available on results days in order to process and issue examination results to staff and students as per examination board requirements 

14. To design user friendly reports to meet the needs of the school in relation to assessment and examinations

15. To liaise with the Finance Department on the payment of examination fees according to the school’s charging policy

16. To be flexible in busy periods during exam time especially between April to the beginning of July

17. To prepare and liaise with line manager regarding results day and enrolment

18. Deal with issues relating to appeals, remarking and other administrative issues such as pupils who miss examinations through illness or who require special consideration. 

19. To deal with correspondence promptly and as required

20. To ensure that financial procedures and activities are carried out as required by school policies and procedures such as placing purchase orders and authorising invoices for payment

21. To keep abreast of developments and changes in fields relevant to the role such as the examination, changes in syllabi and entry requirements, and communicate to staff

Internal exams

1. Providing information on examinations in an appropriate format for students and staff

2. Collect and arrange exam papers for easy distribution to the student

Data collecting and analysis 

Basic Qualification

Education: Bachelor's degree or above

Major: English or Education related majors

Language: English speaker 

Experience

 At least 3 years of relevant exam officer

 5 Years within the educational system 

 Experience of academic work in IGCSE

 Strong knowledge of A-level preferred