Exams and Administration Assistant

Job overview:

Pinc College is seeking to appoint a part time Exams and Administration Assistant.

Salary: £21,364 pa

Hours of work: 8.30 am to 4.00 pm, 4 days per week (28 hours pw), 41 weeks of the year (term time only plus 3 weeks).

Based at our Middleport Pottery campus in Stoke-on-Trent, the role will support the Operations Lead, EHCP Coordinator and Exams Lead with the day-to-day Operations and Administration duties.

Essential Criteria:

• Experience of working with young people with SEND.
• Experience of working with Education Admissions Data.

Strategic & Business:

• Accessible to all team members in Pinc and first point of contact for examination queries.
• Continue to build relationships with key external partners.
• Work with Operations Lead, EHCP Coordinator and Exams Lead to improve data and information systems.
• Ensure compliance in relation to examination policies and procedures.
• Work alongside partners to provide all necessary paperwork as requested.

Exams Support:

• Liaise with the Whole College Exams Lead, Regional Teaching and Learning Lead, Regional Campus Lead, Vice Principal Learning Journey and Experience and the wider Pinc team to support examination processes and procedures.
• Ensure that the delivery of examinations and all examinations related administration processes is accessible, efficient, reliable, and flexible to meet the needs of Pinc College students.
• Role model consistently good practice in understanding of the needs of our students whilst ensuring compliance with all regulations.
• To be responsible for the receipt of exams papers for your region, accurate record keeping, secure storage arrangements, delivery, and collection of papers to regional campuses and secure return to examination boards, meeting deadlines.
• Maintain an up-to-date overview of the students in your region, including prior qualifications, EHCP outcomes that relate to qualifications and access arrangements.
• To work alongside students and team on campus, assisting with additional duties that might be required on a day-to-day basis, adhering at all times to Pinc College values.

Administration and Operations:

• Collate and input student application forms into Databridge.
• Collate and input previous qualifications, attendance, safeguarding information, SEND, access arrangements, agency support records as part of student onboarding.
• Input student data into Databridge and manage throughout the year.
• Monitor attendance has been recorded for your region.
• Organise, facilitate, and provide documents for the College Leadership Team.

EHCP Support:

• Manage the EHCP review regional Calendar.
• Before EHCP reviews create folder of documents for review and link to the meeting in calendar.
• After EHCP review collate, send documents to Local Authority or upload on their portal, send to parents and file on Databridge.
• Send responses to Local Authority’s based on ECoords note on enrolment spreadsheet with brief reason selected form drop down.
• Pull together the Provision Map Proposal from the Campus Leads, and the High Needs form from Operations Lead to send to the Local Authority with the EHCP review paperwork.

Complete any other duties as directed.