Exams & Administration Officer
Ark Globe Academy
Southwark
- £24,715 - £30,076 per year
- Quick apply
- Expired
- Salary:
- Ark Support Pay Scale, Grade 6
- Job type:
- Full Time, Permanent
- Apply by:
- 29 October 2021
Job overview
Reports to: Data Manager
Start date: As soon as possible
Contract: Permanent, all year around
Salary: Grade 6 (£24,715-£30,076)
Hours: 8am to 5pm
The Role
To provide high quality administrative support, specifically in relation to examination data providing seamless administration services across the academy and to meet the current and future needs of the academy.
You will work with members of the Business Support Team to uphold the vision and ethos of the school at all times and provide excellent customer service to a range of stakeholders.
Key Responsibilities
Examinations
Reporting to the ALT member in charge of examinations and the Data Manager, the post holder is required to:
• Ensure the smooth running and integrity of all systems and procedures related to public examinations, including the management of the examinations budget
• Be the front-line interface between all staff and students for the smooth running and administration of all examinations
• Be the designated BTEC Quality Nominee at the Academy
• To ensure that all aspects of the day-to-day organisation of the examination boards requirements are fully complied with to enable the centre to maintain its examination status
• To keep abreast of developments in education and the corresponding changes in qualifications and assessment
• To provide training to individuals that carry out invigilation, ensuring that the Joint Council’s ‘Instructions for the Conduct of Examinations’ is followed at all times
• To liaise with the facilities team to ensure that facilities for students undertaking examinations are of the highest possible standard and in line with requirements
• To ensure equipment and resources are stocked and quality adequately checked to be of a high standard e.g. exams table free of graffiti
• To liaise with Awarding Bodies to ensure that students receive any special consideration, providing allowances for prevailing circumstances
• To ensure that Examination Boards/authorities are made aware of any special requirements for students/school and that appropriate provision is made
• To make appropriate timetabling and room arrangements, ensuring minimal impact on teaching and learning
• To create and distribute examination, rooming and invigilation timetables to students and staff
• To manage the electronic download of results for all examination seasons and manage the process of distribution to students
• To keep accurate records of examination penalty fees and arrange re-imbursement from curriculum areas and students themselves, where appropriate
• To oversee the implementation and maintenance of the EMA scheme, ensuring that DCSF guidelines are followed
• To input and analyse data using relevant examinations software, such as Bromcom
• To liaise with teaching staff on student choice of entry to internal and public examinations and support option selection events
• To liaise with Examination Boards in respect of the administration of entries, coursework requirements, the conduct of examinations and examination results
• To be responsible for the safekeeping and confidentiality of exam papers and completed examination work
• To ensure that the accuracy of information provided to Exam Boards for examination entries, ensuring that students are aware of the Exam Boards requirements regarding their conduct whilst sitting examinations
• To ensure that students and parents understand the procedure in respect of appeals and results enquiries
• To seek to find suitable solutions to issues/problems raised by teachers, students/parents relating to examinations
• Monitor quality of invigilators by visiting exam rooms on a regular basis in order to ensure that our students undertake their exams in an appropriate environment of calm and regulation. Take appropriate line management action where invigilator performance is unsatisfactory
• Provide statistical information regarding examination entries/results as required, including analysis where necessary
• To be familiar with necessary IT software relevant to the post
• Line management and ‘Senior Invigilator’ point of call for Invigilators’ queries
• Manage the timesheets of invigilators, ensuring accuracy and timely submission for payment
• Produce all materials related to examinations including examination papers
• To populate the exams calendar with key examination dates and deadlines
Administration
As part of your role, you will be based in the Student Services office providing high-level administrative support to the academy. Reporting to the Student Services Office Manager, the post holder is required to:
• Assist the Student Services Office Manager with any administration requirements, including reception cover, reprographics support and general administrative duties
• Assist with daily attendance calls as part of our safeguarding requirements
• Maintain and restock reprographics resources to ensure effective and efficient daily operation
• Maintain public area displays to an exceptional standard, including supporting with the preparation of Globe Growth
• Populating and analysing data where required to support with the continuous improvement of practices
• Process exclusions as directed by the Student Services Office Manager
Other
• Carry out other reasonable tasks as directed by the Executive Principal, ALT and SBM
• To work collaboratively as a member of the Business Support Team
• To carry out first aid duties, if required
• To undertake fire marshal duties, if required
• To undertake exam invigilation duties
• To undertake lunch till duties, if required
• To undertake morning and afternoon playground duties, if required
• To be willing to undertake appropriate training in line with contractual duties
• To be flexible in regard to working hours
• Attend and support out of hours’ academy events e.g. summer fair, parents’ evenings
• This job description is subject to change with the agreement of the post holder
This job description sets out the main duties of the post at the time of drafting. It cannot be read as an exhaustive list.
Person Specification: Exams & Administration Officer
Qualification Criteria
• Right to work in UK
• Maths and English GCSE at grade C or above
Experience
• Experience of working in a school or further education setting (Desirable)
• Experience of running effective administrative, clerical, ideally within a school setting (Desirable)
• Experience in the role of an examinations officer
• Experience of using examination software such as the CMIS examinations module
Personal characteristics
• Genuine passion and a belief in the potential of every pupil
• Flexible, highly organised and able to multi-task and prioritise work to meet deadlines
• Helpful, approachable and positive nature and ability to stay calm and diplomatic under pressure
• Able to take ownership of tasks and work with minimal supervision
• Have exacting standards and a keen eye for detail
• Keen to learn and further develop own skills
• Exercises sound judgment, especially relating to confidentiality and discretion
• Excellent interpersonal skills with children and adults
Attached documents
About Ark Globe Academy
In 2008 Geoffrey Chaucer Secondary and Joseph Lancaster Primary school merged to join the Ark network as Ark Globe Academy. Ark Globe Academy is a mixed all through school with student age ranging from 3-18.
At Ark Globe Academy we have the highest aspirations for all our children to ensure they are prepared for university and inspired to be leaders in their community. We offer our students a first-class education based on high quality teaching and experiences outside of the classroom.
Our school was recognised by the Government in its Parliamentary Review as an example of good practice in education and students make excellent progress at KS4. All our sixth form students received a university offer with 80% of those being a top 3rd university.
Ark Globe Sixth Form is in the top 2% of all sixth forms in the country and has received the Sixth Form of the Year award at the Ark Education Summit 2019.
School Structure
Ark Globe Academy is divided into four small schools Elbrus, McKinley, Kilimanjaro and Everest, also each small school has a Dean. This ensures that personal relationships between pupils and staff develop quickly, and that a culture of excellent behaviour and shared social norms are easier to maintain.
Aims, Vision and Values
Supporting our mission is our Culture Pyramid. The pyramid sets out for students, staff and parents our purpose, our beliefs and our values. This helps to set expectations in our daily lives at Ark Globe Academy. Read more about our culture pyramid here.
Every child has the potential to succeed and there are no excuses not to achieve that success. We expect every Ark Globe Academy students to graduate from our academy with the qualifications, skills and confidence to achieve their ambitions and go on to higher education or their chosen career.
Curriculum
Our curriculum is intended to prepare students for university and to be leaders in their community.
The Ark Globe Curriculum encompasses the total experience of the student, covering a range of activities from what is learnt in the classroom to our expectations of how our students carry themselves, and make decisions, outside of it. For us, education is much more than a qualification; it is a way of being that results in an empowered young person who is able to secure a life of purpose and meaning.
We recognise that attending university is often key to this as, we believe, it provides young people with more choices. As such, the academic, pastoral and cultural curriculum has been designed to prepare students for university and to be leaders in their community. However, we also recognise that there are high quality alternatives to university, and we help students to secure these too. Whatever choice is made, we want it to be an informed one, where our students determine their own future. Read more about our curriculum here.
Our Mission: Preparing our students for university and to be leaders in their community
Twitter: https://twitter.com/ARKGlobeAcademy
Our website: https://arkglobe.org/
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