Exams Assistant

MAIN PURPOSE OF THE JOB

The post is a part-time, 15 - 20 hours per week over 39 weeks contract with working

hours and days organised according to the exam timetable. This effectively means that

the person appointed will be required to work flexibly and undertake longer working days

during particularly busy examination periods which will be balanced by shorter working

days at quieter periods. In practice the busiest period runs from December through to the

end of exams (normally end of June or beginning of July).

KEY RESPONSIBILITIES

Assist the Examinations Officer with:

·       Dealing with examination queries and liaising with students, parents/guardians,

staff and external organisations as appropriate.

·       Liaising with Subject Team Leaders regarding examination requirements.

·       Making examination entries.

·       Making any amendments to the examination entries as necessary.

·       Preparing examination timetables using information collected.

·       Distributing internal statements of entry for student checking and making any

necessary amendments.

·       Preparing seating plans.

·       Invigilation including coordination of invigilation – collecting availability, allocating

sessions, correspondence with invigilators.

·       Coordination of coursework administration.

·       Setting up examination rooms.

·       Checking incoming examinations materials and packing scripts in preparation for

dispatch to examiners.

·       Preparing exam certificates for distribution and organising distribution.

·       Providing general administrative assistance as required.

·       Such other duties as may be reasonably requested by the Examinations Officer.

General

·       To assist with other administrative activity when necessary.

·       To assist with the answering of the school telephone if necessary.

·       To provide support to pupils during periods of contact and help promote a

general feeling of well-being within the school.

·       To participate in the school’s appraisal system.

·       To take responsibility for personal and team Health and Safety ensuring that

all accidents and near misses are reported.

·       To undertake other work as directed by your Line Manager