Exams Officer

The main focus of the Exams Officer is to organise all internal and external examinations, and liaise with students, teachers, parents and examination boards to ensure that all students are entered and scheduled correctly.

Full time hours: 37 per week, 39 weeks per year, including two weeks in summer holidays to include key examination dates.

The post will also require a high level of data administration, ensuring that examination entries and results are stored and distributed appropriately.

The main duties of the post will include:

• having a full understanding of the examinations area of our data system, Arbor, and the School Exams Policy.
• administering all external and internal examinations, ensuring all entries are processed in accordance with the examination board regulations and deadlines.
• preparing and updating all examination entries, including financial estimates of fees.
• providing relevant data in respect of entries, fees and late fees.
• being responsible for the organisation of the examination timetable.
• publishing agreed timetables and seating plans to staff and students.
• briefing students on examination procedures and produce guidelines for staff and students.
• being responsible for ensuring that appropriate examination conditions are in place for all examinations.
• liaising with the Learning Support department to ensure that students with SEND requirements have the correct exam arrangements in place.
• organising examination papers, stationery and dictionaries, before and after examinations, ensuring that they are securely stored, in accordance with JCQ Regulations.
• creating statements of results for internally and externally assessed awards.
• maintaining electronic copies of all issued certificates and statement of results, in accordance to our data retention policy.
• being responsible for managing the invigilation team, including monitoring invigilation performances and dealing with any problems that may arise during and after exams.
• conducting appraisals for members of the invigilation team where appropriate and as required.
• recruiting, training and supervising Examination Invigilators on a continual and rolling basis, ensuring that sufficient numbers are available for each examination.
• providing pre and post exam training for invigilators every year including a de-brief feedback session after each exam series.
• managing the arrangements for the issue of examination results to candidates.
• liaising with the Head of Sixth Form to disseminate result information in a timely manner to facilitate student university applications.
• adjusting working hours to accommodate the needs of the role. Earlier or later working hours may be required to support the delivery of external exams.
• attendance at the school during key dates in August to support the processing and release of examination results and enrolment.

We offer:

• well-considered professional development and a wide range of professional opportunities
• a supportive, committed, and experienced team of education and support team specialists to work alongside.
• sound induction and mentoring for all new staff.
• excellent accommodation and resources.
• exemplary personnel practice including salary progression and pension contributions.
• a work life balance that values individual happiness and fulfilment.

An application form is available on our website www.arnewood.hants.sch.uk/vacancies. To arrange an informal chat or visit to the school, please contact Mrs Harper on 01425 625405.

Closing date for receipt of applications is Monday 15th April 2024. Interviews will be held shortly thereafter.

The Arnewood School follows best practice in recruiting staff in relation to safeguarding and is an equal opportunities employer.

The Arnewood School is a brilliant place to work. We are a staff who are committed to providing the best outcomes we can for children. We believe we make a difference to the lives of young people. We are also mutually supportive and have a lot of fun – working with children is a fantastic occupation. Our philosophy is underpinned by personal growth for students and staff alike.